Documentation Assistant

2 days ago

Gurugram Haryana, India VKNP DESIGNS PVT. LTD. Full time

**Key Responsibilities**:

- **Document Management**:

- Assist in creating, editing, and proofreading various documents including reports, manuals, presentations, and technical documents.
- Organize and categorize physical and electronic documents for easy retrieval.
- Ensure all documentation follows organizational guidelines and standards.
- Maintain an accurate record-keeping system for all documents.
- **Archiving and Filing**:

- File documents and ensure proper archiving of outdated or obsolete files according to company policies.
- Scan, copy, and digitize physical records as needed.
- **Collaboration and Communication**:

- Work closely with team members and departments to gather necessary information for documentation purposes.
- Assist in maintaining communication between departments for documentation-related tasks.
- Act as a liaison between departments to ensure smooth documentation processes.
- **Data Entry and Record Keeping**:

- Enter and update data into various databases and systems as required.
- Ensure data integrity and accuracy in all records and documents.
- **Formatting and Templates**:

- Prepare, format, and standardize documents using templates and consistent styles.
- Ensure that documents meet company quality standards for consistency and clarity.
- **Version Control**:

- Track and manage different versions of documents, ensuring that the most current versions are easily accessible.
- Maintain a version control system for collaborative documents.
- **Compliance and Security**:

- Ensure all documentation complies with company policies, industry standards, and legal requirements.
- Assist in maintaining confidentiality and security of sensitive information.

**Required Skills and Qualifications**:

- High school diploma or equivalent; associate’s degree or higher preferred.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.).
- Familiarity with document management software (e.g., SharePoint, Google Drive, etc.) is a plus.
- Strong organizational and time management skills.
- Attention to detail and high accuracy in work.
- Excellent written and verbal communication skills.
- Ability to prioritize tasks and meet deadlines.
- Basic knowledge of office equipment such as scanners, printers, and copiers.

**Desirable Skills**:

- Minimum 2-3 years of working Experience in a documentation-related role
- Knowledge of regulatory requirements for document management in specific industries like garments export house
- Familiarity with advance excel.

Pay: ₹20,000.00 - ₹25,000.00 per month

Schedule:

- Day shift

Work Location: In person

Expected Start Date: 02/05/2025

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