Document Controller

3 days ago

Gurugram Haryana, India Mace Full time

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about or purpose, culture, and priorities, visit our strategy site.

Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

The project:
Commercial Office Building - This is an office building project in Gurugram. There will be retail and amenities on the ground level and office floors partially for leasing out. Office floors shall also involve Interior Fitouts. It's being designed as a LEED platinum-rated building.

Our values shape the way we consult, and define the people we want to join us on our journey, they are:

- Safety first - Going home safe and well
- Client focus - Deliver on our promise
- Integrity - Always do the right thing
- Create opportunity - for our people to excel.

Provides document management and general administration support to the project team. Typically involves smaller projects where time is shared between the two disciplines.

You’ll be responsible for:

- Organises internal and external meetings and presentation, documents, equipment and refreshments where required.
- Assists the commercial team with contracts and bids.
- Orders office stationery and PPE; Ensuring the office is maintained within H&S standards and testing’s.
- Maintains the electronic file sharing systems such as SharePoint and Aconex; Administer user access permissions.
- System management, ensures all new documents arriving on the system are quality checked as per standard procedures.
- Creates, manages and updates distribution groups to ensure information flows to the correct organisations.
- Maintains the project work package matrix and assign documents accordingly; Run in app reports as required by the project team.
- Ensures the key processes such as the RFI process are working in accordance with the procedures.
- Works collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You’ll need to have:

- Bachelor's degree or diploma in a relevant field.
- Experience in electronic document management of projects of similar nature.
- Experience in compiling and managing document repository and auditing.

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