Documentation Executive

3 days ago

Badli Gurugram Haryana, India John Galt International Full time

**Job Title: Documentation Executive - QA/QC Department**

**Department**: Quality Assurance / Quality Control
**Reports to**: QA/QC Manager /Jt CEO
**Location**: F2 John Galt International, Badlapur MIDC (E) 421503,
**Employment Type**: Full-Time

**Job Summary**:
The Documentation Executive will support the QA/QC department by managing quality-related documentation and ensuring timely calibration and maintenance of instruments and equipment. The role includes maintaining records, coordinating calibration schedules, and assisting in compliance with industry and audit standards.

**Key Responsibilities**:
**Documentation & Records Management**
- Prepare, manage, and control all QA/QC documentation (SOPs, protocols, reports, inspection records, etc.).
- Ensure documents are reviewed, approved, and archived as per document control procedures.
- Maintain both soft and hard copies of quality-related documents in an organized and traceable manner.
- Coordinate with cross-functional teams to gather and update records on quality checks and compliance.

**Calibration and Equipment Maintenance**
- Maintain a detailed **calibration schedule** for all instruments and equipment used in QA/QC and production.
- Ensure timely **calibration of instruments** as per SOPs and regulatory guidelines.
- Keep **calibration certificates**, logs, and traceability records updated and audit-ready.
- Coordinate with external vendors or internal maintenance teams for calibration and servicing activities.
- Label instruments with calibration status and ensure expired instruments are not used.
- Assist in the maintenance of **preventive maintenance records** for equipment used in the lab/factory.

**Compliance & Audit Support**
- Support internal and external audits (ISO, GMP, IBR, etc.) by ensuring documentation and calibration records are in place.
- Maintain version control, change history, and document issue logs as per regulatory compliance.

**Requirements**:
**Education**:

- Diploma or Bachelor’s in Science, Engineering, Pharmacy, or a related field.

**Experience**:

- 1-3 years of experience in documentation or Related, preferably in a manufacturing or industrial setup.
- Experience with calibration documentation is an added advantage.(optional)

**Skills**:

- Strong understanding of document control procedures.
- Familiarity with calibration procedures and equipment maintenance tracking.
- Proficient in MS Office (Word, Excel) and document control software.
- Excellent organizational skills and attention to detail.
- Good written and verbal communication.

Pay: ₹15,000.00 - ₹18,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Work Location: In person

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