Export Documentation Executive

9 hours ago


Gurugram Haryana, India SAFE EARTH EXPORTS Full time

**Job Title**: Export Documentation Executive

**Job Summary**

The Export Documentation Executive is responsible for preparing, managing, and coordinating all export-related documents in compliance with international trade laws, customer requirements, and company policies. The role ensures accurate, timely, and smooth execution of export shipments while coordinating with internal teams, freight forwarders, customs authorities, and clients.

**Key Responsibilities**
- Prepare and manage complete set of pre-shipment and post-shipment export documentation (invoices, packing lists, certificates of origin, BL/AWB, LC documents, etc.).
- Ensure compliance with international trade regulations, customs requirements, and buyer’s specifications.
- Coordinate with shipping lines, freight forwarders, CHA, transporters, and other logistics partners for smooth movement of goods.
- Verify Letters of Credit (LC) terms, prepare LC documentation, and ensure timely submission to banks.
- Maintain and update records of all export shipments and documentation.
- Liaise with internal departments such as sales, production, and accounts to ensure accurate documentation.
- Monitor shipment schedules to ensure timely dispatch and delivery.
- Handle queries related to documentation from clients, shipping companies, and banks.
- Support audit and compliance requirements by ensuring proper filing of export documents.
- Stay updated with changes in export-import policies, trade regulations, and documentation requirements.

**Skills & Competencies**
- Strong knowledge of export-import procedures, documentation, and compliance requirements.
- Familiarity with Incoterms, Letters of Credit, and international shipping terms.
- Good communication and coordination skills.
- Attention to detail and accuracy in documentation.
- Proficiency in MS Office (Excel, Word) and ERP systems.
- Ability to work under tight deadlines and multitask effectively.

**Qualifications**
- Bachelor’s degree in International Business, Commerce, Logistics, or related field.
- 2-5 years of experience in export documentation and logistics (preferably in manufacturing/export companies).
- Knowledge of customs, DGFT, shipping, and export incentives is an advantage.

**Reporting To**:
Founder

Pay: ₹20,000.00 - ₹33,807.84 per month

Work Location: In person



  • Gurugram, India Taproot exports Full time

    Job Title: Export Documentation Executive Job Summary The Export Documentation Executive is responsible for preparing, managing, and coordinating all export-related documents in compliance with international trade laws, customer requirements, and company policies. The role ensures accurate, timely, and smooth execution of export shipments while coordinating...


  • Khandsa, Gurugram, Haryana, India Sia Fashions Full time

    **Key Responsibilities**: 1. **Shipment Bookings**: - Place shipment bookings on designated logistics portals. - Ensure timely booking of cargo with carriers and freight forwarders. 2. **Documentation Management**: - Prepare and manage all import and export documentation, including invoices, packing lists, bills of lading, and certificates of origin. -...


  • Gurugram, Haryana, India Vimal Probuild Pvt Ltd Full time

    **JOB DESCRIPTION** - Pre & Post Shipping Documents - Prepare Proforma Invoice / Contract - Co-ordinate with Production Head for container stuffing & dispatch - Co-ordinate with Custom Handling Agent (CHA) for container allotment, Check-list, & shipment clearance. - Arrange & prepare documents - Commercial Invoice, Packing List, COO, PHYTO, Draft BL...

  • Exports Executive

    7 days ago


    Gurugram, Haryana, India Resonance Integrated solutions Private Limited Full time

    We are looking for the export's executive with 1-2 years of experience primarily for exports documentation. Good knowledge in handling exports and preparing and checking documents like Packing List, Invoice, EVD, Scomet, Shipping Bills, Bill of Lading. Able to communicate with freight forwarders, CHAs, handle custom clearance. Able to handle logistics,...


  • Faridabad, Haryana, India Bhargava HR solution Full time

    **Import Export Responsibilities** - Manage the export process by coordinating with suppliers, freight forwarders, customs brokers, and other relevant parties to ensure timely and accurate delivery of goods. - Prepare and review shipping and customs documents, including commercial invoices, packing lists, certificates of origin, bill of lading, and customs...


  • Faridabad, Haryana, India Bhargava HR solution Full time

    Job Summary: Key Responsibilities: - Export Documentation Management: - Prepare, compile, and verify export documents (Invoice, Packing List, COO, BL, Certificate of Origin, etc.). - Ensure documents are in compliance with the buyer's requirementst and international egulations. - Strong knowledge of BRC. - Liaison with the finance department and banks for...

  • Export Executive

    1 week ago


    Gurugram, Haryana, India NuTaste Food and drink Labs pvt ltd Full time

    Export Documentation: - Prepare and process export documentation according to customs regulations, laws, and procedures. - Ensure all documentation is accurate and submitted on time, including invoices, bill of lading, packing lists, COO (Certificate of Origin) and any other document as required by the customer. - Work closely with the Export Inspection...


  • Gurugram, Haryana, India Eicher Full time

    **Role**:Logistics Documentation Executive **Function**: TBE - S&M **Reporting into**: Team - Lead - Logistics **Level**:M3-a/b **Purpose of the Role**: The position exists in order to support IB Sales team (Entire countries) count with the objective of Order To Delivery through timely billing / post shipment document submission to finance for...


  • Faridabad, Haryana, India it tex solutions Full time

    We need for Exports documents in account Knowledge of GST refund, commercial Billings,documents also This is manufacturing unit **Salary**: From ₹40,000.00 per month Schedule: - Day shift **Experience**: - total work: 8 years (preferred) Ability to Commute: - Faridabad, Haryana (required) Ability to Relocate: - Faridabad, Haryana: Relocate...


  • Gurugram, Haryana, India AF Lifestyle International Pvt Ltd Full time

    **Key Responsibilities**: - Prepare and process export and import documentation, including invoices, packing lists, and shipping bills. - Coordinate with freight forwarders, customs agents, and shipping lines to ensure smooth transit of goods. - Handle LC (Letter of Credit) documentation and bank submissions. - Ensure compliance with international trade...