Billing Coordinator

Thornton Tomasetti applies engineering and scientific principles to solve the world’s challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide, our mission is to bring our clients' ideas to life and, in the process, lay the groundwork for a better, more resilient future. We provide support and opportunities to our employees to achieve their full potential and cultivate a rewarding career.

If you are interested in joining a growing and prestigious international company that strives to maintain a work environment based on cooperation, respect, and employee growth and satisfaction, then this is a position for you to consider.

Currently, we are seeking a Billing Coordinator to join our growing team. The role will partner with the entire accounting team to achieve our common goals, one of which is accuracy in project setup and billing which leads to accurate reporting. An eye for detail and good Excel skills are a must. Learn and grow in this billing role working for a great engineering firm.

The Billing Coordinator will provide billing and reporting for specific practice areas and acting as a contact person for internal and external clients for projects. You will be a key part of the team maintaining projects in MS Dynamics software, billing within the monthly deadline, and producing reports for leadership.

The goal of the role will be to produce accurate and timely work that establishes a center of excellence within the Client Services Group.

We are committed to helping develop our teams’ skills and knowledge of billing as well as the engineering industry. You’ll work with a diverse group of individuals locally and internationally. Thornton Tomasetti offers a mentoring platform to connect and learn from people within the firm.

Responsibilities:

- Set up new projects and monitor the status of existing projects in the accounting system.
- Effectively communicate with Project Managers regarding contract documents, change orders and other contract modification, approvals, and any additional service-related to billing.
- Compile, analyze, & process a high volume of project bills to clients on a monthly basis.
- Work closely with project managers to ensure that invoices are accurate and comply with corporate guidelines.
- Review weekly timesheets to ensure that they have been submitted and approved prior to invoicing.
- Maintain project billing folder and accounting system to ensure all invoices and other project related documents are readily accessible for project managers & accounting department.
- Communicate professionally with project managers, clients and other staff providing accurate information and timely responds to inquiries and completion of assignments.
- Investigate billing errors and resolve discrepancies.
- Assist with special projects as needed.
- Provide support to other accounting staff.

Requirements:

- 3-5 years of billing experience in a professional services company. US and UK billing experience is preferred.
- Associates or Bachelor's degree in Accounting/Finance or similar field.
- Knowledge of MS Dynamics software (government contract accounting) is a plus.
- Proficient in MS Excel.
- Excellent analytical and problem-solving skills.
- Strong written and verbal communication skills.
- Ability to organize and coordinate tasks.
- Detail oriented.

Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.

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