Office Assistant

23 hours ago

Mumbai, India DIPL Full time

Job Description: Office Assistant

Position: Office Assistant

Summary:
**Responsibilities**:
1. Administrative Support:

- Greet visitors and direct them to the appropriate personnel.
- Assist in scheduling appointments, meetings, and conference calls.
- Prepare and distribute memos, letters, and other official documents.
- Manage office supplies and equipment, ensuring their availability and proper maintenance.

2. File Management:

- Organize and maintain physical and digital files, ensuring documents are easily accessible and up-to-date.
- Categorize and archive records according to established procedures.

3. Data Entry and Record Keeping:

- Accurately input data into the company's database or spreadsheet software.
- Update and maintain records, such as employee information, inventory, and financial transactions.

4. Reception and Customer Service:

- Provide a professional and welcoming presence at the front desk.
- Assist customers or clients by addressing inquiries or redirecting them to appropriate staff.

5. Support to Colleagues and Management:

- Assist other team members with administrative tasks as required.
- Collaborate with colleagues to coordinate office activities and projects.
- Provide support in organizing company events and meetings.

6. Office Organization and Cleanliness:

- Ensure the office area is tidy and well-organized at all times.
- Maintain cleanliness in common areas, such as the kitchen and conference rooms.

7. Assistance in Special Projects:

- Participate in special projects or assignments as directed by management.

Skills and Qualifications:

- High school diploma or equivalent; additional education or certification is a plus.
- Proven experience as an office assistant or in a similar administrative role is advantageous.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other office software.
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Ability to multitask and prioritize tasks effectively.
- Attention to detail and accuracy in all work performed.
- A positive and professional demeanor with exceptional customer service skills.
- Willingness to adapt and be a team player.
- Ability to maintain confidentiality when handling sensitive information.
- Flexibility to take on new responsibilities and work well under pressure.

**Salary**: ₹15,000.00 - ₹25,000.00 per month

**Benefits**:

- Paid sick time

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

**Speak with the employer**
+91 9223324567

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