Executive Assistant Admin Coordinator
11 hours ago
**Job Title**: Executive Assistant cum Admin Coordinator
**Location**: Lower Parel, Mumbai
**Department**: [Admin/Operations/Executive Office]
**Reports To**: CEO
**Role Summary**:
We are seeking a dynamic and reliable **Executive Assistant cum Admin Coordinator** to support senior leadership while managing overall administrative and coordination tasks. This role combines the responsibilities of an EA, admin support, operations coordination, travel handling, and external/internal liaison.
**Key Responsibilities**:
**Executive Assistant Support**
- Draft, review, and manage correspondence and documentation.
- Handle confidential and time-sensitive materials with discretion.
- Prepare reports, presentations, and meeting agendas.
**Administrative Operations**
- Manage day-to-day office functions and ensure smooth internal processes.
- Oversee office supplies, maintenance coordination, and general admin support.
- Maintain filing systems and organizational records.
**Operations & Logistics Coordination**
- Coordinate between departments for cross-functional tasks and follow-ups.
- Monitor project timelines, reporting, and operational flow.
- Liaise with vendors, clients, and support staff to ensure service delivery.
**Travel & Logistics**
- Handle end-to-end travel bookings (flights, hotels, local transport).
- Manage visa processing, travel calendars, and itineraries.
- Support logistics for meetings, conferences, and team events.
**Team Assistance**
- Support team scheduling, documentation, and shared coordination needs.
- Facilitate onboarding support for new employees in collaboration with HR.
- Act as a go-to person for team-level internal requirements.
**Corporate Liaison**
- Act as the bridge between external vendors, partners, and internal teams.
- Represent the company in external meetings when required.
- Draft official communication for corporate coordination.
**Requirements**:
- Graduate in Commerce or related field.
- 3-5 years of experience in executive support or admin roles.
- Excellent verbal and written communication skills.
- Proficient in MS Office (Excel, Word, PowerPoint, Outlook).
- Ability to multitask, stay organized, and maintain confidentiality.
- Is proactive, resourceful, and detail-oriented.
- Can juggle multiple priorities with a calm and solution-oriented approach.
- Thrives in a role that involves both independent tasks and team collaboration.
Pay: ₹35,000.00 - ₹45,000.00 per month
**Benefits**:
- Provident Fund
Schedule:
- Day shift
- Fixed shift
Work Location: In person
Application Deadline: 17/07/2025
Expected Start Date: 20/07/2025
-
Executive Assistant Admin
2 weeks ago
Mumbai, Maharashtra, India Team HR GSA PVT LTD Full time**Executive Assistant Cum Admin** **Key Responsibilities**: **Executive Assistance**: Manage and maintain the executive's calendar, scheduling meetings, appointments, and travel arrangements. Prepare and organize materials for meetings, presentations, and reports. Act as a liaison between executives, employees, clients, and stakeholders. Handle...
-
Executive Assistant,admin Executive
7 days ago
Mumbai, Maharashtra, India Intellectual capital Full timeShould have 0-1 ADMIN ASSISTANT of experience as an assistant or secretary to the MD of a company. (but here we do not need a conventional ADMIN ASSISTANT. we technically need one like Anna Hathaway in the movie - The Devil WADMIN Assistants Prada.)Having said that it is usually very difficult to find one like her, so we will find one as close to her...
-
Admin Executive
7 days ago
Navi Mumbai, Maharashtra, India BV Full time**Job description** **BVS Global hiring - Admin Executive** **Key Responsibilities** - Assist the management team with administrative tasks and projects. - Manage and coordinate admin tasks across all office locations. - Submit and reconcile expense reports. - Communicate with service providers to negotiate contracts and ensure quality services. - Manage...
-
Admin Executive
2 weeks ago
Navi Mumbai, Maharashtra, India BVS Global Full time**BVS Global hiring - Admin Executive** **Key Responsibilities** - Assist the management team with administrative tasks and projects. - Manage and coordinate admin tasks across all office locations. - Submit and reconcile expense reports. - Communicate with service providers to negotiate contracts and ensure quality services. - Manage office supplies,...
-
Admin Assistant
2 days ago
Mumbai, Maharashtra, India Aspect Infrastructure and Construction Full time ₹ 1,44,000 - ₹ 3,91,56,354 per yearJob Title: Admin Executive / Admin AssistantDepartment: AdministrationIndustry: Real Estate / Construction / CorporateLocation: Site or Office (as per requirement)Salary: Up to ₹3 LPAEmail: Qualification: Any Graduate (B.A / B.Com / BBA preferred)Experience: 1–3 years in administrative support (Construction admin preferred but not mandatory)Job...
-
Admin Assistant
7 days ago
Chembur, Mumbai, Maharashtra, India Speshally NHS Pvt LTd Full timeARDAS Menswear Role : Admin and client Coordinator Location: Chembur, Mumbai (On-site) Experience: 1-3 years in admin, front office, operations, or coordination roles (boutique, tailoring house, hotel, or salon preferred). Education: HSC / Graduate (any stream). *Role Overview* We’re looking for a smart, well-organized Admin & Client Coordinator to...
-
Admin and Executive Assistant
4 days ago
Mulund West, Mumbai, Maharashtra, India Avante Facade Consulting Pvt Ltd. Full time**Job Title**: Admin and Executive Assistant **Location**: Mulund, Mumbai, Maharashtra **Job Type**: Full-time (Day shift) **Role Overview** We are seeking a highly organized, detail-oriented, and proactive Admin and Executive Assistant to support our leadership team. The role requires strong administrative skills, exceptional communication abilities, and...
-
Admin Executive
11 hours ago
Mumbai, Maharashtra, India AFTERSHOCK Full time**Job Title**: Admin Executive **Location**: Grant roaD **Job Summary**: **Key Responsibilities**: - **Administrative Support**: - Provide administrative assistance to management and department teams as needed. - Maintain organized filing systems and ensure secure storage of company records. - **Office Coordination**: - Oversee office supplies,...
-
Admin/accounts Assistant
2 weeks ago
Santacruz, Mumbai, Maharashtra, India Shrenzo Careers Pvt Ltd Full time**Admin/Accounts Executive** **Job description** - Admin Cum Accounts to join our dynamic team and embark on a rewarding career journey - An Accounts cum Admin Executive is responsible for handling accounting and administrative tasks within an organization - They ensure the smooth functioning of daily accounting operations, assist with financial management,...
-
Admin Executive
7 days ago
Mumbai, Maharashtra, India HVAX Technology Pvt. Ltd. Full time1) Managing Office Assistant Admin Staff - Coordinate shifts timing, leave schedules, and outdoor duty for office assistant admin staff. - Ensure smooth functioning of administrative operations through effective management of support staff. 2) Insurance Policy Management - Liaise with insurance agents to obtain quotes for various insurance policies. - Update...