Admin Executive

21 hours ago

Mumbai Maharashtra, India HVAX Technology Pvt. Ltd. Full time

1) Managing Office Assistant Admin Staff
- Coordinate shifts timing, leave schedules, and outdoor duty for office assistant admin staff.
- Ensure smooth functioning of administrative operations through effective management of support staff.

2) Insurance Policy Management
- Liaise with insurance agents to obtain quotes for various insurance policies.
- Update employee addition/deletion data in insurance policy records and follow up for endorsement copies.
- Implement systems to track and manage Mediclaim cards and group Mediclaim policies.

3) Agreements and Renewals
- Prepare and execute leave and license agreements.
- Coordinate AMC renewals for vendors such as A/C, pest control, and office equipment.

4) Office Stationery and Supplies
- Track and monitor office stationery activities, including maintaining MIS reports.
- Ensure availability of necessary supplies for smooth office operations.

5) Insurance Tracking and Renewals
- Track and monitor office stationery activities, including maintaining MIS reports.
- Ensure availability of necessary supplies for smooth office operations.

6) Insurance Tracking and Renewals
- Track and renew directors' individual property and insurance policies.
- Monitor and renew car insurance for company vehicles and directors' individual vehicles.
- Renew fire, WC, burglary, and machinery insurance for all company assets.

7) Legal and Compliance
- Handle legal matters related to office operations.
- Ensure compliance with ISO certification requirements and renewals.
- Track and renew memberships with organizations such as the Bombay Chamber of Commerce and BMC licenses."

8) Vendor Management
- Manage vendors for stationery, T-shirts, safety jackets, and other office supplies.
- Coordinate with travel-related vendors and execute payments.
- Monitor courier services and maintain records of inward and outward entries.

9) Miscellaneous Office Work
- Handle miscellaneous office tasks as assigned by management.
- Assist with bank account openings and other administrative activities."

Pay: From ₹25,000.00 per month

**Benefits**:

- Health insurance
- Life insurance

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

Application Question(s):
**Education**:

- Higher Secondary(12th Pass) (preferred)

**Experience**:

- Relevant: 4 years (preferred)
- Agreements and AMC Renewal: 3 years (preferred)
- Insurance Policy Management: 3 years (preferred)
- Managing Office Assistant Admin Staff: 3 years (preferred)
- Office Stationery and Supplies: 3 years (preferred)
- Vendor Management: 3 years (preferred)

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