Admin and Executive Assistant

1 day ago

Mulund West Mumbai Maharashtra, India Avante Facade Consulting Pvt Ltd. Full time

**Job Title**: Admin and Executive Assistant
**Location**: Mulund, Mumbai, Maharashtra

**Job Type**: Full-time (Day shift)

**Role Overview**

We are seeking a highly organized, detail-oriented, and proactive Admin and Executive Assistant to support our leadership team. The role requires strong administrative skills, exceptional communication abilities, and the capacity to manage multiple priorities in a fast-paced environment.

**Key Responsibilities**
- Coordinate scheduling of internal and external meetings, events, agendas, and minutes.
- Prepare and circulate internal and external communications, including newsletters, bulletins, and official correspondence.
- Handle visa/passport preparation, travel bookings, itineraries, and supporting documentation.
- Support recruitment processes: post job advertisements, coordinate interviews with Directors, and follow up as required.
- Issue appointment letters, memos, and other official documents to employees.
- Maintain employee records, including attendance, leave management, and personnel files.
- Communicate with building societies and external authorities for permissions and related requirements.
- Track and manage office utilities and supplies.
- Coordinate promotional events and manage relationships with sports and entertainment partners.
- Act as a liaison for leadership communications and support effective information flow within the organization.

**Requirements**:

- Minimum 3 years of relevant work experience (Executive Assistant/Administrative roles).
- Strong administrative or business management background.
- Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word).
- Excellent business English, both spoken and written.
- Superior organizational skills with strong attention to detail.
- Ability to maintain confidentiality and exercise sound judgment across all organizational levels.
- Ability to work under pressure, manage deadlines, and balance multiple priorities effectively.
- Previous experience in the façade industry is a strong plus.

**Additional Details**
- **Ability to Commute**: Mulund, Mumbai, Maharashtra (required)
- **Ability to Relocate**: Must be able to relocate to Mulund, Mumbai before starting work.

**About You**

You are a self-driven professional with excellent communication and organizational skills, capable of managing complex tasks with discretion and efficiency. You thrive in a fast-paced environment and are committed to supporting leadership and teams with seamless execution of administrative and operational responsibilities.

**Job Types**: Full-time, Permanent

Pay: ₹35,000.00 - ₹40,000.00 per month

**Benefits**:

- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Ability to commute/relocate:

- Mulund West, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Experience**:

- Administrative: 3 years (required)

**Language**:

- Hindi (preferred)
- English (required)
- Fluency in English (required)

Work Location: In person

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