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Executive Assistant Admin

3 weeks ago

Bandra West Mumbai Maharashtra, India Kochra Realty . Full time

**Job Description: Executive Assistant**

**Position Title**: Executive Assistant and Operations Head
**Reports To**: Managing Director
**Location**: Bandra (W), Mumbai.
**Employment Type**: Full-Time

**Position Summary**:
**Key Responsibilities**:

- **Senior-Level Liaison**:

- Work closely with senior-level officials and both internal and external stakeholders to facilitate seamless communication and collaboration.
- **Communication Management**:

- **Confidentiality and Integrity**:

- Handle sensitive and confidential information with the utmost discretion and integrity, maintaining trust and confidentiality at all times.
- **Calendar Management**:

- Manage executive calendars with precision, scheduling meetings, appointments, and ensuring optimal time management.
- **Travel Coordination**:

- Plan and coordinate travel itineraries, including booking flights, accommodations, and ground transportation, ensuring all travel arrangements are efficient and cost-effective.
- **Meeting Coordination**:

- Schedule, organize, and prepare for meetings, including preparing agendas, materials, and taking minutes as necessary.
- **Administrative Support**:

- Provide comprehensive administrative support to senior executives, including managing expenses, preparing reports, and managing vendors and other tasks which is required.
- **Organizational Skills**:

- Demonstrate strong organizational, project management, and problem-solving skills, ensuring all tasks are completed accurately and efficiently.
- **Multitasking Abilities**:

- Exhibit impeccable multitasking abilities, managing multiple priorities and tasks simultaneously while maintaining high standards of performance.
- **Positive Attitude and Composure**:

- Maintain a positive attitude and remain calm under pressure, demonstrating resilience and adaptability in a fast-paced environment.

**Qualifications**:

- Bachelor’s degree in any field, Communications, or a related field preferred.
- 4-10 years of experience as an Executive Assistant or in a similar role.
- Exceptional writing, editing, and communication skills.
- Proven ability to handle confidential information with discretion.
- Expertise in managing executive calendars and travel arrangements.
- Strong organizational and project management skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and as part of a team.

**Working Conditions**:

- Full-time position, with occasional overtime required.
- Office-based role with potential travel for meetings and events.

**Education**:

- Bachelor's (preferred)

**Experience**:

- Executive Assistant cum Admin: 4 years (required)

**Language**:

- English (preferred)

Work Location: In person