Associate - Facilities & Administration

1 day ago


Bengaluru, India Ather Energy Full time

you’ll be our: Associate - Travel Desk

you’ll be based at: IBC Knowledge Park, Bangalore

you’ll be Aligned with: Manager - Facilities & Admin

you’ll be a member of: Facilities & Administration

What you’ll do at Ather:
Travel Desk & Relocation Management:
Manage domestic and international flight bookings, visa and passport services

Manage Cab and Hotel bookigs

Arrange for relocation of new employees

Arrange accommodation for onsite employees by coordinating with various branch offices

Guest House management

Prepare travel MIS reports with complete data for domestic international travels

Vendor Management:
Process vendor invoices on time; verify whether the payment and invoicing matches the contract pricing

Ensure that POs, service agreements are in place for all the invoices

Follow-up with Finance team for the timely payment to vendors

Event management: Organizing meetings, conferences, employee induction, making travel arrangements and hotel reservations for guests and foreign delegates, etc.

Provide prompt response to requests and issues raised by employees

Prepare and track facility budget

Ensure processes, documentation, business control checks and audits are in place with agreed parameters and compliance norms

Here’s what we are looking for:
Ability to operate independently in the delivery of admin services

Reliability, practicality

Ability to collaborate with different levels of management and staff in the provision of day-to-day travel, accommodation arrangements, and queries

You bring to Ather:
A Bachelor’s degree in science/commerce/arts

1-3 years of experience in managing travel desks in large organizations


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