Facility Administrator

2 weeks ago

Bengaluru, India Gubbachi Learning Community Full time

**Key Responsibilities/ Skills required**

Day to day operations and administration so that the operations are taking place smoothly as expected which includes as follows:

- Organizing and executing the daily tasks, weekly/ periodic tasks and escalating to the required level to get this organized.
- Scheduling and execution of small projects such as group meetings, travels, programs, evaluating ways and means of executing at the most efficient manner and cost-effective way
- Assessing the requirements of the organization and sourcing the best possible and reliable suppliers at the most efficient rate and managing them on a daily basis.
- Ensuring quality and timely delivery and arranging the back up solution as and when required; eg Nutrition, Staff welfare, transport, housekeeping, cleaning support, consumables etc.
- Ensuring that a transparent system exists where services/ materials received by the organization are checked and received by the requestor and suppliers gets paid for what organization receive on a timely manner.
- Vendor development for regular operational need based of need assessment of the organization and vendor management
- Monitoring stationery and housekeeping people and requirements
- Ensuring that facilities meet compliance standards and government regulations
- Organizing events & making necessary arrangements as and when necessary
- Managing office, preparation of SOP (Standard operating procedures), following established policies, suggesting efficiency improvements and creating new process as per the requirement of the organization.
- Ensures all invoices for the services are presented in time, getting them checked and ensuring that requestor has received the materials/ services, getting it approved and forwarding it to the accounting department
- Preparation of Purchase Orders and tracking
- Planning for the future by forecasting the facilities upcoming needs and requirements
- Provide administrative support to HR & Finance Team
- Be accountable and take ownership of tasks until completed.
- Maintain databases for relevant activities.

**Requirements and Skills**:

- Excellent verbal and writing communication skills.
- Organized to improve efficiency
- Conversational knowledge of Kannada, Hindi and English is required.
- Good Knowledge of MS Office/ Google sheet/ Documents
- Negotiation skills, eye to details, follow up skills,
- Ability to work as a part of a team and manage time efficiently.
- Strong ethics and reliability.
- Flexibility and adaptability to changes in the workplace.
- License to drive 2 wheeler and has a two wheeler

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹20,000.00 - ₹30,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

Ability to commute/relocate:

- Bengaluru, Bengaluru Urban - 560035, Karnataka: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 1 year (preferred)

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