Executive Assistant to CEO

1 day ago

Gurugram Haryana, India Consultant Desk Full time

Executive Assistant Construction IndustryConsultant Desk Gurugram, Haryana, India On-site

**Location**: Gurgaon, Haryana (Head Office)

**Experience**: 1-2 Years

**Job Summary**:
**Key Responsibilities**:Administrative Support**:

- Manage the executive team’s schedules, meetings, and travel plans.
- Prepare meeting agendas, record minutes, and track follow-ups.
- Handle sensitive and confidential correspondence on behalf of the executives.

**Vendor Management**:

- Identify, onboard, and maintain relationships with vendors and contractors.
- Negotiate terms and agreements to ensure cost-effectiveness and quality.
- Monitor vendor performance and ensure compliance with project requirements.

**Project Execution Oversight**:

- Track and report on project progress, timelines, and deliverables.
- Coordinate with site teams to ensure seamless execution of projects across various locations in India.
- Conduct periodic site visits to assess project status and resolve on-ground challenges.

**Coordination and Reporting**:

- Act as a bridge between the executive team, vendors, and project teams.
- Compile and present project reports, budgets, and updates to stakeholders.
- Support executives in preparing presentations and strategic documentation.

**General Office Operations**:

- Manage procurement of office supplies and oversee administrative functions.
- Coordinate logistics for site visits, team events, and training sessions.

**Key Skills and Qualifications**:

- Bachelor’s degree in Business Administration, Construction Management, or related field.
- 1-2 years of experience in the construction industry, with exposure to vendor management and project execution.
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and project management tools.
- Familiarity with construction processes, vendor negotiation, and project documentation.
- Willingness to travel across India as required.
- Ability to work independently and handle multiple priorities under tight deadlines.

**What We Offer**:

- Competitive salary and performance-based incentives.
- Opportunities for professional growth and on-the-job learning.
- A collaborative work environment and exposure to nationwide projects.

Pay: ₹18,000.00 - ₹35,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus

Ability to commute/relocate:

- Gurugram, Haryana: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- total work: 2 years (preferred)
- Construction management: 1 year (preferred)
- Personal assistant: 1 year (preferred)

Willingness to travel:

- 50% (preferred)

Work Location: In person

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