Executive Assistant to CEO

1 hour ago

Gurugram Haryana, India BLACKBULL HOLDINGS Full time

Job Summary:
Key Responsibilities:

- **Administrative Support**: Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and handling correspondence.
- **Meeting Coordination**: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items. Arrange travel itineraries and accommodations for the CEO.
- **Project Management**: Assist the CEO with special projects and initiatives. Track project timelines, deliverables, and coordinate with internal and external stakeholders.
- **Information Management**: Maintain confidential files and records. Ensure that documents are organized and easily accessible. Prepare and distribute reports and presentations as needed.
- **Event Planning**: Plan and coordinate events, including board meetings, conferences, and company gatherings. Handle logistics and ensure events run smoothly.
- **Liaison Role**: Act as a liaison between the CEO and other executives, employees, clients, and external partners. Facilitate effective communication and follow up on pending issues.
- **Office Management**: Oversee the maintenance of office supplies and equipment. Ensure the CEO's office environment is organized and efficient.
- **Research**: Conduct research and gather information as required by the CEO. Prepare summaries and briefs to aid in decision-making.
- **Financial Administration**: Assist with budgeting, expense reports, and financial tracking. Ensure all financial documentation is accurate and submitted on time.

Qualifications:

- **Education**: Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
- **Experience**: Minimum of 5 years of experience as an executive assistant or in a similar role, preferably supporting C-level executives.
- **Skills**: Exceptional organizational and time management skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with project management and scheduling software.
- **Attributes**: High level of professionalism and discretion. Ability to handle sensitive information with confidentiality. Strong problem-solving skills and attention to detail. Ability to work independently and as part of a team.
- **Technical Skills**: Proficiency in using office technology and software. Ability to quickly learn new tools and systems.

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹55,000.00 per month

**Benefits**:

- Health insurance
- Life insurance

Schedule:

- Day shift
- Morning shift

Supplemental pay types:

- Performance bonus
- Quarterly bonus
- Yearly bonus

**Experience**:

- total work: 3 years (required)

Work Location: In person

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