Administrative & Reporting Coordinator

**Role Overview**:
In direct contact with the CEO, you will play a pivotal role in ensuring the operational efficiency and strategic alignment of the organization.

As the Administrative and Reporting Coordinator, you will act as the central point for administrative functions and reporting activities, ensuring seamless workflows through meticulous reporting, data management, and administrative excellence.

**◆ Key Responsibilities**:
Proactive and organized Administrative and Reporting Coordinator, you will ensure all critical information is meticulously organized, accessible, and actionable. Your responsibilities include:

- **Reporting & Documentation**

◦ Maintain accurate records of company projects, client information, and operational processes.

◦ Prepare, compile, and distribute regular reports, presentations, and performance metrics.

◦ Standardize templates for project documentation (e.g., objectives, outcomes, key contacts) to streamline reporting and knowledge sharing.

◦ Maintain up-to-date records of departmental activities and ensure proper archiving.
- **Administrative Coordination**

◦ Maintain and organize office records, files, and documentation systems. Coordinate administrative duties, including collecting and organizing resources as needed.

◦ Facilitate seamless communication by managing shared resources, updates, and urgent requests.
- **Executive & Project Support**

◦ Design, refine, and finalize PowerPoint presentations and Word documents (reports, procedures,etc.)

◦ Researching industry trends, competitors, and technical topics.

◦ Aggregating ad hoc requests (e.g., company details, resource collection).

◦ Archive and organize historical project materials for institutional knowledge.

◦ Organize and manage company databases, contact lists, and reference materials.
- **Compliance and Quality Assurance**

◦ Ensure all documentation complies with internal policies and regulatory requirements.

◦ Assist in audits and internal reviews by providing requested data and reports.
- **System and Process Improvement**

◦ Identify opportunities to streamline administrative and reporting processes.

◦ Assist in the implementation of new tools or software related to data management and reporting.

◆ **Qualifications Required**
- **Educational Background**:
◦ Bachelor’s degree in Business Administration, Management, Accounting, Communications, or a related field.

◦ Additional certifications in office management, project coordination, or data analysis are a plus.
- **Expérience**

◦ 1-4 years of experience in administrative support, office coordination, or reporting roles.

◦ Proven experience in managing documentation and generating reports.
- **Technical Skills**

◦ Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook) is essential.

◦ Experience with data management tools (e.g., Excel PivotTables, Power BI, Google Sheets).

◦ Familiarity with reporting or project management software is a plus.
- **Language Skills**

◦ Strong command of English (written and spoken) is required.

◦ Proficiency in French is a real plus and highly valued for communication with international teams.
- **Soft Skills**

◦ Excellent verbal and written communication skills.

◦ Strong attention to detail and organizational abilities.

◦ Ability to manage multiple tasks and meet deadlines.

◦ Problem-solving and analytical thinking.

◦ High level of discretion and confidentiality.

◦ Team-oriented with the ability to work independently.

**Job Types**: Full-time, Permanent, Fresher

Pay: From ₹25,000.00 per month

Application Question(s):

- How many years of experience do you have in administrative or reporting roles?
- Have you used any reporting tools ? If yes, which ones?
- How do you rate your proficiency in Microsoft Office Suite?
- Have you worked directly with executive leadership ?

**Experience**:

- Documentation Management: 1 year (preferred)
- Administrative Support: 1 year (required)

**Language**:

- English (required)

**Location**:

- Puducherry (required)

Work Location: In person