Administrative Coordinator

2 days ago

Puducherry, Puducherry, India beBeeAdministration Full time ₹ 8 - ₹ 12
Job Description:
We are seeking a highly organized and detail-oriented Administrative Professional to join our team. As an Administrator, you will play a vital role in ensuring seamless day-to-day operations by providing exceptional support to internal teams and external stakeholders. Your responsibilities will include managing schedules, documentation, logistics, and communication workflows to enhance team efficiency.

Key Responsibilities:
  • Manage office administration, including correspondence, filing systems, and office supplies.
  • Oversee housekeeping and pantry staff to ensure high standards of cleanliness and hygiene.
  • Coordinate transportation needs, including scheduling cab services for staff and arranging outstation cab services for business travel.
  • Support vendor lifecycle management, including identification, empanelment, and invoicing.
  • Manage stationery and office supplies, ensuring our offices are well-equipped with essential items.
  • Ensure cleanliness and supply of services to in-office staff.
  • Facilitate efficient travel for staff and logistical needs.
  • Provide reliable connectivity for all business operations.
  • Manage essential services such as electricity, water, and waste management.
  • Cover a wide range of needs from building upkeep to equipment servicing.
  • Support internal events and guest services.
  • E nsure our systems run smoothly and securely.
  • Maintain a safe and secure working environment.
  • Manage petty cash transactions and maintain accurate accounting records.
  • Oversee office asset inventory.
  • Represent the office in interactions with internal stakeholders and external authorities.
  • Facilitate onboarding processes.
  • Manage the office inventory to match project activities.
  • Draft and distribute internal communication materials.
  • Assist in data collection, report generation, and basic data analysis.
  • Arrange travel, accommodation, airport transfers, and local transportation.
  • Partner with travel vendors.
  • Scout for suitable guest houses and local hotels.
  • Lead planning and execution of site-level events.
  • Act as the site's Health and Safety Lead.

Requirements:
  • Graduate in any discipline; preference for candidates with background in Business Administration, Office Management, or related fields.
  • Proficiency in MS Office Suite (Excel, Word, PowerPoint) and Google Workspace (Docs, Sheets, Calendar, Drive).
  • Language Proficiency: Malayalam language (Read, Write, Speak) proficiency is a must have requirement for this role.
  • Excellent written and verbal communication skills.
  • Strong organizational and multitasking abilities.
  • Experience in calendar management, meeting coordination, and travel/logistics arrangements.
  • Attention to detail and ability to maintain confidentiality of sensitive information.
  • Ability to coordinate with internal teams (HR, Finance, Operations) and external vendors.
  • Brief understanding of compliance and documentation processes.
  • Problem-solving skills and ability to handle administrative challenges independently.
  • Familiarity with office management tools or HRIS systems (e.g., Keka, Zimyo, Zoho People).
  • Ability to work under pressure and manage multiple priorities effectively.

About Us:

This is a great opportunity to join a dynamic team and contribute to the success of our organization. If you are a motivated and detail-oriented individual who is passionate about delivering exceptional results, we encourage you to apply for this role.

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