Administration Professional

This is an excellent opportunity to excel in a dynamic environment as an administrative professional.

Job Responsibilities:

• ">

• Provide exceptional administrative support to internal teams and client-facing functions. Ensure efficient day-to-day operations by managing correspondence, maintaining physical and digital filing systems, and coordinating office supplies.

  ">

• Oversee housekeeping and pantry staff to maintain high standards of cleanliness, hygiene, and timely supply of refreshments and other materials. Regularly inspect office premises, common areas, and pantry for upkeep.

  ">

• Manage comprehensive transportation needs associated with the office location. Coordinate and schedule office-related cab services for staff, facilitate survey-specific transportation for field teams, and arrange outstation cab services for business travel or extended trips.

  ">

• Identify vendors for all needs like stationery, transportation, internet, utility, and other office administration purposes. Perform thorough due diligence, including verification of credentials, assessment of capabilities, and negotiation of contractual terms to ensure optimal value and mitigate risks.

  ">

• Ensure reliable connectivity for all business operations. Manage essential services such as electricity, water, and waste management. Cover a wide range of needs from building upkeep to equipment servicing, including repairs and installation of printers, network equipment, CCTV's, and other IT and technology support services.

  ">

• Manage petty cash transactions and maintain accurate accounting records. Oversee office asset inventory, coordinating with teams across Varahe sites.

  ">

• Represent the office in interactions with internal stakeholders and external authorities to ensure legal and statutory compliance, particularly with local administrative bodies. Ensure compliance to local regulations and state regulations for the office operations.

  ">

• Onsite coordination of assets: Staff Onboarding - Inventory Management: Manage in line with company protocols the office inventory to match project activities for the office. Assist in data collection, report generation, and basic data analysis for various functions performed for internal analysis and improvements.

  ">

• Arrange travel, accommodation, airport transfers, and local transportation for leadership and visiting teams as required. Partner with travel vendors. Guest house and Hotel operations for staff accommodation: Scouting for suitable guest houses and local hotels to meet staff accommodation needs. Maintain guest house comfort and operational efficiency.

  ">

• Lead planning and execution of site-level events, ensuring seamless coordination and memorable experiences. Act as the site's Health and Safety Lead to office premises and ensure sufficient measures are implemented in the site to ensure safety of staff. Maintain and ensure that office etiquette is maintained.

  ">

Requirements and Qualifications:

We are seeking an experienced administrative professional who can provide exceptional support to our team. The ideal candidate will have strong organizational skills, be detail-oriented, and possess excellent communication skills. A bachelor's degree in a related field and 3+ years of experience in an administrative role are preferred.

Benefits:

This role offers a competitive salary, comprehensive benefits package, and opportunities for professional growth and development. We also offer flexible working arrangements and a supportive work environment.

Other Information:

Varahe Analytics is an equal opportunities employer. We welcome applications from diverse candidates who share our commitment to excellence and customer satisfaction.