Executive Assistant to Chairman/woman

**Position Title**:Executive Assistant - Management Office

**Division**:Corporate

**Location**:Kandivali, Mumbai

**Department**:Director’s Office

**Reporting to**:Chairman

**Reportees**:Nil

**Age**:30 to 40

**Qualification**:Any Graduate/PG - Any Specialization

**Gender Preference**:Male

**CTC Range**:10 LPA

**Notice Period**:3 Months

**Experience Range**: 7 - 10 years of Experience, earlier worked directly with Chairman/MD/CEO/COO

**Key Responsibilities**∙

**Executive** **Support**: Provide high-level executive assistance to the Promoters, including calendar management, meeting coordination, information collation, and preparation of high-quality business presentations and reports. ∙

**Stenography** **&**Documentation:* Skilled in shorthand (stenography) for efficient note-taking and dictation. Draft official correspondence, internal circulars, and maintain clear and professional communication with senior management.

∙**Office** **&**Administrative**Management:* Oversee the smooth functioning of the office by maintaining organized filing systems, updating databases, and managing contact directories to ensure operational efficiency. ∙

**Multitasking** **&**Coordination:* Handle a wide range of responsibilities, including secretarial functions, document control, correspondence, and interdepartmental coordination to support daily operations.

∙**Meeting** **Management**: Schedule and organize executive meetings, conferences, and events with a strong focus on planning, logistics, and attention to detail. Responsible for preparing and circulating Minutes of Meetings (MoM).

∙**Travel** **Management**: Coordinate complex travel arrangements—both international and domestic—including visa processing, itinerary planning, bookings, and expense reporting for the COO and senior management.

∙**MIS** **&**Reporting:* Prepare regular MIS reports, executive dashboards, and analytical summaries, ensuring timely data inputs and accuracy in reporting formats. ∙

**Team** **Supervision**: Lead and supervise administrative and office support teams, ensuring smooth execution of tasks while maintaining workflow discipline and adherence to deadlines. ∙**Event** **Management**: Assist in organizing and executing high-level corporate events such as annual conferences, supplier meets, and customer seminars. ∙

**Cultural** **&**Global**Exposure:* Possess hands-on experience working in both domestic and international environments. Well-versed with diverse work cultures and professional protocols, having traveled extensively for business-related assignments.

**Recommended Industries**:
**Any Reputed Manufacturing Company**

**Key Skills**:∙**Strong** **Communication** **Skills**: Advanced proficiency in written and spoken English with excellent drafting and presentation abilities.

∙**Integrity**: Impeccable in line with Management office ∙

**Quick** **Learner**: Capable of adapting swiftly to new information and environments. ∙

**Tech-Savvy**: Proficient in Excel and PowerPoint, with strong analytical skills and attention to detail. ∙

**Self-Driven** **&**Organized:* Disciplined, proactive, and able to manage tasks independently while excelling in strategic planning.

**Job Types**: Full-time, Permanent

Pay: ₹700,000.00 - ₹1,000,000.00 per year

Schedule:

- Day shift

Work Location: In person