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Executive Assistant

3 weeks ago

Gurugram Haryana, India Mastercard Full time

Our Purpose
- Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we’re helping build _a sustainable economy_ where everyone can prosper. We support a wide range of digital payments choices, making _transactions secure,_ simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential._

Title and Summary

Executive Assistant

Role: Business Assistant

Overview
- Advisors is the professional services arm of MasterCard, provides real-time transaction data and proprietary analysis, data-driven consulting, and marketing services solutions to help clients optimize, streamline, and grow their businesses
- Reporting to the Group Head of Advisors, South Asia. This position will be responsible for providing day to day administrative support to the Advisors team. Responsibilities include calendar management, scheduling and taking minutes of meetings, making travel arrangements; expense reporting, filing, ordering supplies and maintaining records.
- Do you like working with people who possess diverse skills and high creativity?
- Are you highly organized and can anticipate needs of the business?
- Are you a strong individual contributor who can also be part of a high performance team?

Role
- Perform general administrative duties to support day-to-day department operations in such areas as phone coverage ,scheduling meetings, completing travel arrangements, expense reporting, maintaining management calendar, taking and distributing meeting minutes, generating copies, screening mail, filing, ordering supplies and maintaining department records.
- Schedule and maintain daily calendars ensuring all meeting support is planned and provided for.
- Make travel arrangements, confirming visa and other travel requirements; prepare itineraries. Comply with corporate travel policy.
- Ensure expense reports are filed in a timely and accurate manner.
- Support and assist with the execution of legal documentation, sales materials and reports for Business Development Support
- Organize weekly or monthly meetings (disseminate notice of meeting and collate minutes of meeting).
- Update department information, such as vacation calendars and new hire onboarding, in HR system (Workday)
- Provide team support as needed for communication of projects, such as mailings, event materials preparation, etc.
- Administer programs, projects or processes specific to the Advisors CoE - Shared Services business unit and Advisors South Asia business development and sales support, and maintain spreadsheets or databases to monitor departmental information.
- Prepare correspondence, memoranda, reports, presentations or other assigned documentation.
- May research special topics as assigned.
- Serve as administrative liaison with others within and outside the company.
- Assist with procurement and ordering of office supplies for the department
- Organize events to support employee and client activities

All About You
- Highly organized self-starter with excellent follow up
- Significant administrative experience in a corporate environment interfacing with executive level management
- Strong interpersonal skills with ability to interact professionally at all levels
- Strong verbal and written communication skills
- Effective time management and planning skills
- Excellent organizational skills
- Ability to function well in a busy and varied daily environment and work well under pressure
- Detail oriented with the ability to multi-task and reprioritize workload
- High level of confidentiality and discretion
- Qualification: minimum graduate degree from accredited university in India

Corporate Security Responsibility

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:
- Abide by Mastercard’s security policies and practices;- Ensure the confidentiality and integrity of the information being accessed;- Report any suspected information security violation or breach, and- Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.