Personal Assistant to CEO

7 hours ago

Kasba Kolkata West Bengal, India IndoAge Full time

**Position Overview**

**Key Responsibilities**

**1. HR Management**:

- Support HR initiatives such as onboarding, training, and employee engagement activities.
- Ensure compliance with HR policies and procedures.

**2. Meeting Setup**:

- Schedule, coordinate, and prepare for CEO meetings with internal teams, clients, and stakeholders.
- Create and distribute meeting agendas, take minutes, and follow up on action points.
- Manage the CEO's calendar, ensuring efficient time management and conflict-free scheduling.

**3. Project Reporting**:

- Monitor ongoing projects, gather progress updates, and compile detailed reports for the CEO.
- Track deadlines and ensure timely completion of deliverables.
- Collaborate with team leads to address project challenges and ensure transparency.

**4. Client Handling**:

- Serve as the first point of contact for clients, maintaining a professional and courteous demeanor.
- Address client inquiries, resolve issues, and escalate concerns when necessary.
- Build and maintain strong relationships with key clients.

**5. Meeting Coordination and Follow-up**:

- Organize client and team meetings, ensuring all required resources are in place.
- Provide meeting summaries and follow up on pending tasks or decisions.

**Qualifications and Skills**
- Bachelor’s degree in Business Administration, Human Resources, or a related field.
- Proven experience as a Personal Assistant, HR Coordinator, or similar role.
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Proficiency in office tools like Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
- Ability to maintain discretion and handle confidential information.
- Problem-solving mindset and a proactive approach to work.

**Key Attributes**:

- Detail-oriented with strong time management skills.
- A collaborative team player who can also work independently.
- Adaptability and willingness to take on diverse responsibilities.

**What We Offer**:

- Competitive salary and benefits package.
- Opportunity to work closely with the CEO and contribute to the company’s strategic growth.
- A dynamic work environment with opportunities for personal and professional growth.

**Application Process**:
**Job Types**: Full-time, Fresher

Pay: ₹10,485.26 - ₹15,000.00 per month

Ability to commute/relocate:

- Kasba, Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

Shift availability:

- Day Shift (preferred)
- Night Shift (preferred)
- Overnight Shift (preferred)

Willingness to travel:

- 25% (preferred)

Work Location: In person

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