Office Admin Executive

**About Econz**

Formed in 2006, Econz IT Services Private Limited is a Premier Google Cloud Partner headquartered in Bengaluru, Karnataka. We work closely with our global customers to solve problems and help them achieve business goals using Google Cloud solutions.With over 2,500+ customers, our journey is just getting started. We are on a mission to enable superior digital and cloud solutions that drive positive change and innovation. We invite you to be a part of this exciting journey.

**About the Role**

We are seeking a proactive and experienced Office Admin Executive to manage daily office operations, front desk responsibilities, travel coordination, and employee engagement. You will play a key role in ensuring a professional, organized, and welcoming workplace environment, while supporting various administrative functions and internal teams.

**Key ResponsibilitiesFront Office & Visitor Management**
- Greet and manage all visitors, ensuring proper documentation and hospitality.
- Maintain accurate records of visitors, employee movement logs, material registers, and courier dispatch/receipts.
- Handle front desk inquiries, calls, and general reception duties.

**Housekeeping & Facility Management**
- Supervise housekeeping staff and ensure hygiene standards across the premises.
- Manage office pantry and ensure stock of essential supplies including beverages, stationery, and hygiene /medical products.
- Oversee maintenance of office assets (ACs, printers, coffee machines, etc.) and coordinate with service vendors.

**Vendor & Building Coordination**
- Act as the point of contact between Econz and the facility vendors
- Manage access cards, facility issues, parking allocation, and general building-related support.
- Maintain relationships with office vendors and oversee contracts, renewals, and service quality.

**Travel Desk Management**
- Coordinate domestic and international travel including bookings, visas, accommodations, and itineraries.
- Internal cab/taxi arrangements for leadership when required
- Maintain travel records, manage travel budgets, and process approvals and reimbursements.
- Assist senior leadership with last-minute changes or high-priority travel needs.

**Employee Engagement & Event Support**
- Collaborate with HR to organize in-house celebrations, offsites, and engagement activities.
- Manage event logistics including venue bookings, vendor coordination, and on-ground execution.

**Administrative Operations**
- Maintain and reconcile petty cash and administrative expense records.
- Manage office inventory and procure supplies efficiently, keeping track of usage and consumption.
- Maintain digital admin records and improve internal processes using tools like Google Sheets or Forms.

**Reporting & Compliance**
- Assist in preparing monthly administrative expense reports and support budgeting for office operations.
- Ensure workplace compliance with safety, cleanliness, and facility standards.
- Support internal audits and documentation needs related to administration.

**Who We’re Looking For**
- Graduate / Diploma in any discipline.
- 3-5 years of experience in office administration, facilities, or admin support roles.
- Excellent communication and interpersonal skills; confident dealing with internal and external stakeholders.
- Strong multitasking and organizational abilities.
- Proficiency in MS Office Suite, Google Workspace (Docs, Sheets, Forms), and digital admin tools.
- Detail-oriented, proactive, and able to manage operations independently.
- Experience handling vendors, events, or facility coordination is a plus.

**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹40,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Expected Start Date: 27/09/2025