
Office Admin Executive
2 days ago
About Econz
Formed in 2006, Econz IT Services Private Limited is a Premier Google Cloud Partner headquartered in Bengaluru, Karnataka. We work closely with our global customers to solve problems and help them achieve business goals using Google Cloud solutions.With over 2,500+ customers, our journey is just getting started. We are on a mission to enable superior digital and cloud solutions that drive positive change and innovation. We invite you to be a part of this exciting journey.
About the Role
We are seeking a proactive and experienced Office Admin Executive to manage daily office operations, front desk responsibilities, travel coordination, and employee engagement. You will play a key role in ensuring a professional, organized, and welcoming workplace environment, while supporting various administrative functions and internal teams.
Key ResponsibilitiesFront Office & Visitor Management
- Greet and manage all visitors, ensuring proper documentation and hospitality.
- Maintain accurate records of visitors, employee movement logs, material registers, and courier dispatch/receipts.
- Handle front desk inquiries, calls, and general reception duties.
Housekeeping & Facility Management
- Supervise housekeeping staff and ensure hygiene standards across the premises.
- Manage office pantry and ensure stock of essential supplies including beverages, stationery, and hygiene /medical products.
- Oversee maintenance of office assets (ACs, printers, coffee machines, etc.) and coordinate with service vendors.
Vendor & Building Coordination
- Act as the point of contact between Econz and the facility vendors
- Manage access cards, facility issues, parking allocation, and general building-related support.
- Maintain relationships with office vendors and oversee contracts, renewals, and service quality.
Travel Desk Management
- Coordinate domestic and international travel including bookings, visas, accommodations, and itineraries.
- Internal cab/taxi arrangements for leadership when required
- Maintain travel records, manage travel budgets, and process approvals and reimbursements.
- Assist senior leadership with last-minute changes or high-priority travel needs.
Employee Engagement & Event Support
- Collaborate with HR to organize in-house celebrations, offsites, and engagement activities.
- Manage event logistics including venue bookings, vendor coordination, and on-ground execution.
Administrative Operations
- Maintain and reconcile petty cash and administrative expense records.
- Manage office inventory and procure supplies efficiently, keeping track of usage and consumption.
- Maintain digital admin records and improve internal processes using tools like Google Sheets or Forms.
Reporting & Compliance
- Assist in preparing monthly administrative expense reports and support budgeting for office operations.
- Ensure workplace compliance with safety, cleanliness, and facility standards.
- Support internal audits and documentation needs related to administration.
Who We're Looking For
- Graduate / Diploma in any discipline.
- 3–5 years of experience in office administration, facilities, or admin support roles.
- Excellent communication and interpersonal skills; confident dealing with internal and external stakeholders.
- Strong multitasking and organizational abilities.
- Proficiency in MS Office Suite, Google Workspace (Docs, Sheets, Forms), and digital admin tools.
- Detail-oriented, proactive, and able to manage operations independently.
- Experience handling vendors, events, or facility coordination is a plus.
Job Types: Full-time, Permanent
Pay: ₹20, ₹40,000.00 per month
Benefits:
- Health insurance
- Provident Fund
Expected Start Date: 27/09/2025
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