Office Admin Executive

19 hours ago

Bengaluru Karnataka, India ECONZ IT SERVICES PRIVATE LIMITED Full time

**About the Role**

We are seeking a proactive and experienced Office Admin Executive to manage daily

office operations, front desk responsibilities, travel coordination, and employee

engagement. You will play a key role in ensuring a professional, organized, and

welcoming workplace environment, while supporting various administrative

functions and internal teams.

**Key Responsibilities**

**_ Front Office & Visitor Management_**
- Greet and manage all visitors, ensuring proper documentation and hospitality.
- Maintain accurate records of visitors, employee movement logs, material

registers, and courier dispatch/receipts.
- Handle front desk inquiries, calls, and general reception duties.

**_ Housekeeping & Facility Management_**
- Supervise housekeeping staff and ensure hygiene standards across the

premises.
- Manage office pantry and ensure stock of essential supplies including

beverages, stationery, and hygiene /medical products.
- Oversee maintenance of office assets (ACs, printers, coffee machines, etc.)

and coordinate with service vendors.

**_ Vendor & Building Coordination_**
- Act as the point of contact between Econz and HM the facility vendors
- Manage access cards, facility issues, parking allocation, and general

building-related support.
- Maintain relationships with office vendors and oversee contracts, renewals,

and service quality.

**_ Travel Desk Management_**
- Coordinate domestic and international travel including bookings, visas,

accommodations, and itineraries.
- Internal cab/taxi arrangements for leadership when required
- Maintain travel records, manage travel budgets, and process approvals and

reimbursements.
- Assist senior leadership with last-minute changes or high-priority travel

needs.

**_ Employee Engagement & Event Support_**
- Collaborate with HR to organize in-house celebrations, offsites, and

engagement activities.
- Manage event logistics including venue bookings, vendor coordination, and

on-ground execution.

**_ Administrative Operations_**
- Maintain and reconcile petty cash and administrative expense records.
- Manage office inventory and procure supplies efficiently, keeping track of

usage and consumption.
- Maintain digital admin records and improve internal processes using tools like

Google Sheets or Forms.

**_ Reporting & Compliance_**
- Assist in preparing monthly administrative expense reports and support

budgeting for office operations.
- Ensure workplace compliance with safety, cleanliness, and facility standards.
- Support internal audits and documentation needs related to administration.

**Who We’re Looking For**
- Graduate / Diploma in any discipline.
- 3-5 years of experience in office administration, facilities, or admin support

roles.
- Excellent communication and interpersonal skills; confident dealing with

internal and external stakeholders.
- Strong multitasking and organizational abilities.
- Proficiency in MS Office Suite, Google Workspace (Docs, Sheets, Forms), and

digital admin tools.
- Detail-oriented, proactive, and able to manage operations independently.
- Experience handling vendors, events, or facility coordination is a plus.

Join us and contribute to a workplace that values collaboration, growth, and

innovation.

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