Executive Assistant

2 weeks ago

Alwarpet Chennai Tamil Nadu, India REFLEX INDUSTRIES Full time

**Responsibilities**:

- **Calendar Management**: Schedule appointments, meetings, and events for executives. Coordinate effectively to ensure availability and manage conflicts
- **Travel Arrangements**: Arrange travel itineraries, including flights, accommodations, and transportation, for domestic and international trips. Ensure all travel plans align with executives' schedules and preferences.
- **Meeting Coordination**: Prepare / provide meeting agendas, materials, and presentations. Take minutes during meetings and distribute them to relevant parties. Follow up on action items to ensure timely completion.
- **Administrative Support**: Perform general administrative tasks such as filing, copying, and data entry. Assist with the preparation of reports, presentations, and financial documents as needed.
- **Relationship Management**: Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and vendors. Serve as a liaison between executives and other departments within the organization.
- **Project Assistance**: Provide support for special projects and initiatives led by the executive team.
- **Office Management**: Oversee office supplies inventory and order supplies as needed. Coordinate maintenance and repairs for office equipment and facilities. Ensure the executive office is organized and presentable at all times.

**Qualifications**:

- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Strong communication skills, both written and verbal, with attention to detail.
- Discretion and confidentiality when handling sensitive information.
- Ability to work independently with mínimal supervision and as part of a team.
- Flexibility to adapt to changing priorities and work in a fast-paced environment.
- Professional demeanour and positive attitude with a commitment to providing exceptional support.

**Additional Requirements**:

- Availability to work occasional evenings or weekends as needed.

Pay: ₹70,000.00 - ₹1,000,000.00 per month

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

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