Executive Assistant to Md

3 days ago


Nariman Point Mumbai Maharashtra, India Bhuta Shah & Co LLP Full time

**Job Title**: Executive Assistant to Managing Partner

**Location**: Mumbai, Maharashtra
**Employment Type**: Full-Time, On-Site

**Position Overview**

**Key Responsibilities Executive Support & Calendar Management**
- Manage the Managing Partner’s calendar, including scheduling internal and external meetings.
- Coordinate travel arrangements, including flights, accommodations, and itineraries.

**Administrative & Office Management**
- Prepare and edit documents, reports, and presentations as required.
- Maintain accurate and up-to-date records and files.
- Organize and maintain filing systems, both electronic and physical.

**Client & Stakeholder Communication**
- Serve as the primary point of contact between the Managing Partner and clients, staff, and external parties.
- Draft correspondence, memos, and reports as required.
- Assist in preparing proposals, presentations, and meeting materials.

**Project & Task Coordination**
- Assist in tracking deadlines, deliverables, and action items for ongoing projects.
- Conduct research and prepare briefing materials for meetings.
- Support in business development initiatives, client follow-ups, and event coordination.

**Finance & Compliance Assistance**
- Process expense claims, invoices, and reimbursements.
- Assist with basic financial reporting and compliance documentation.
- Liaise with internal teams to ensure smooth workflow and adherence to deadlines.

**Qualifications Education & Experience**
- Bachelor’s degree in Business Administration, Accounting, Finance, or a related field.
- Minimum of 5-10 years of experience as an Executive Assistant or similar role, preferably in an accounting, finance, or professional services firm

**Technical Skills**
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Advanced Excel Pivot, Look Up.

**Soft Skills**
- Excellent organizational, communication, and problem-solving skills.
- Strong ability to handle confidential information with discretion.
- High level of professionalism, proactive mindset, and ability to work independently under mínimal supervision

**Job Types**: Full-time, Permanent, Fresher

Pay: ₹500,000.00 - ₹900,000.00 per year

**Benefits**:

- Provident Fund

Schedule:

- Day shift
- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Nariman Point, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- What is your current CTC?
- What is your expected CTC?
- What is your Notice Period?
- If need be are you willing to work long hours?
- If need be are you willing to work on Saturday & Sunday?

**Education**:

- Master's (required)

**Experience**:

- Executive Assistant: 10 years (preferred)

**Language**:

- English (required)

Work Location: In person



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