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Executive Assistant

2 weeks ago

Gurugram Haryana, India Health Pioneers Full time

**Job Title: Executive Assistant to the Founders**

**Company: Branding Pioneers**

**Location: Gurgaon**

***

**Introduction**: Branding Pioneers, a leading marketing agency with a strong focus in the healthcare sector, is seeking a highly organized and dynamic Executive Assistant. This role involves directly supporting our founders, handling a wide range of administrative and executive tasks, and playing a critical role in the efficiency of our organization.

**Key Responsibilities**:

- **Calendar Management**: Manage and organize founders' calendars, including scheduling meetings, sales calls, and aligning appointments effectively to optimize their schedules.
- **Communication Management**: Handle incoming calls and correspondence directed to the founders, ensuring all communications are noted and responded to in a timely manner.
- **Document and Presentation Preparation**: Assist in formatting documents, creating presentations, and preparing comprehensive reports using various tools including ChatGPT for efficient content creation.
- **Meeting Coordination**: Coordinate both internal and external meetings, ensuring all participants are well-informed of the agenda and logistics.
- **Travel and Booking Arrangements**: Organize travel and accommodations for the founders, ensuring all itineraries are well-planned and executed smoothly.
- **Attendance and Reporting**: Keep track of daily team attendance and provide reports on employee absences and updates to keep the founders informed.
- **Onboarding Support**: Facilitate the onboarding process for new employees, introducing them to essential company processes and systems.
- **Confidential Account Handling**: Manage sensitive and confidential matters related to the business and personal affairs of the founders, including handling accounts and financial information.
- **Escalation Handling**: At times, handle client escalations, providing immediate support and resolutions, and maintaining high levels of client satisfaction.

**Required Skills and Qualifications**:

- **Proven experience as an Executive Assistant or similar role.**:

- **Experience in a marketing agency or healthcare environment is strongly preferred.**:

- **Excellent organizational and time management skills.**:

- **Strong communication and interpersonal skills.**:

- **Proficiency in Microsoft Office, Google Workspace, and the ability to quickly adapt to new technologies.**:

- **Ability to handle confidential information with discretion.**:

- **Detail-oriented and comfortable working in a fast-paced office environment.**:

- **Dedicated and capable of acting as the right arm to high-level executives.**

**Education**:

- **Bachelor’s degree in Business Administration, Communications, or relevant field preferred.**

**Why Join Us?** At Branding Pioneers, you will have the opportunity to work closely with leaders in the healthcare marketing industry and contribute to our dynamic team's success. We value dedication, creativity, and a proactive approach in all our team members. Join us to be a part of a company that not only values innovation but also fosters a culture of growth and learning.

Branding Pioneers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

**Job Types**: Full-time, Part-time

Pay: ₹10,000.00 - ₹20,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Paid time off

Schedule:

- Day shift

Ability to commute/relocate:

- Gurgaon, Haryana: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Bachelor's (preferred)

**Location**:

- Gurgaon, Haryana (required)

Work Location: In person

Application Deadline: 03/03/2025
Expected Start Date: 03/03/2025