Executive Assistant to Chairman

5 days ago

Mumbai, India SolveCube Full time

We are looking for competent **Executive Secretaries** to work with CMD and VC.

Executive secretaries must be seasoned professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that will enable the leaders to focus on their responsibilities.

The goal is to contribute to the effectiveness of the overall business by ensuring that all assigned duties are carried on timely and efficiently.

**Responsibilities**
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Manage senior stakeholders, both internal and external handling domestic and international travel arrangements
- Coordinating appointments with various government authorities
- Making presentations and compiling relevant information for speeches
- Web search for various items required by the CMD
- Organising events and banquets
- Receive and screen phone calls and redirect them as appropriate
- Make travel arrangements for executives and willingness to travel as may be required.
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping, as needed
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned

**Requirements and skills**
- Proven track record as an executive secretary or similar administrative role.
- Excellent experience in dealing with VVIP’s and expats.
- Knowledge of international travel requirements
- Proficient in MS Office and any other “back-office” software (e.g. ERP)
- In depth knowledge of office management.
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Immense patience, resilience and tenacity to work with the leader
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
- Degree in business administration or relative field essential

**Salary**: ₹1,500,000.00 - ₹3,000,000.00 per year

**Benefits**:

- Health insurance

Schedule:

- Day shift
- Weekend availability

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- West Mumbai, Mumbai - 400026, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- as Executive Assistant: 10 years (required)

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