Executive Assistant

3 weeks ago

Mumbai, Maharashtra, India Tarmack Full time
Job Description

About the Role

We are seeking a highly experienced Executive Assistant to provide comprehensive support to the Chairman and CEO of an international organization. While this role is based in Mumbai, it will require daily coordination with senior leadership in the U.S., as well as interaction with their immediate family members in a professional capacity. The position demands exceptional organizational skills, cross-border coordination experience, and the ability to operate with discretion and efficiency across time zones.

How to Apply

If you are an accomplished Executive Assistant with a track record of supporting top leadership and navigating cross-border business environments, please apply by going to this link:

https://www.tarmack.com/talent-signup/0MM7Y8HEDFNEY

Key Responsibilities

- Provide high-level executive support to the Chairman and CEO, managing calendars, appointments, and travel across multiple time zones (India/U.S.).
- Coordinate closely with the Chairman, CEO, and the Chairmans spouse to ensure schedules, commitments, and deliverables are seamlessly managed.
- Liaise regularly with U.S.-based offices, clients, and stakeholders, ensuring familiarity with U.S. business etiquette and cultural norms.
- Arrange domestic and international travel, prepare itineraries, and manage logistics for business and personal engagements.
- Prepare, review, and manage confidential correspondence, reports, and presentation materials.
- Track action items, follow up on deadlines, and proactively anticipate the needs of senior leadership.
- Assist in the planning and coordination of meetings, conferences, and special events.
- Support ongoing business activities and special projects as required.

Qualifications & Experience

- Minimum of 10 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives, preferably CEOs, Chairpersons, or other C-level leaders.
- Proven experience working across borders and managing schedules for executives in multiple time zones, especially India and the U.S.
- Familiarity with U.S. business customs, communication styles, and etiquette.
- Strong organizational, time management, and multitasking skills with meticulous attention to detail.
- Excellent written and verbal communication skills in English; Hindi proficiency is an added advantage.
- High level of integrity, discretion, and professionalism in handling confidential information.
- Proficiency with MS Office, Google Workspace, and virtual collaboration tools.
- Prior experience in healthcare is desirable but not mandatory.

Key Attributes

- Proactive, resourceful, and adaptable.
- Able to work independently while managing multiple priorities.
- Professional presence with strong interpersonal skills.
- Comfortable handling both business and select personal matters for senior leadership.

Compensation

Highly competitive compensation for the right candidate.

How to Apply

If you are an accomplished Executive Assistant with a track record of supporting top leadership and navigating cross-border business environments, please apply by going to this link:

https://www.tarmack.com/talent-signup/0MM7Y8HEDFNEY

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