Urgent) Executive Assistant

Position: Executive Assistant / Personal Assistant Reporting to: COO/CEO Brief: We are seeking an experienced and highly organized Executive Assistant / Personal Assistant to provide comprehensive administrative support to senior executives and ensure smooth office operations. The ideal candidate will have exceptional organizational, communication, and multitasking skills, along with the ability to handle sensitive information with discretion and professionalism. Key Responsibilities: Calendar and Scheduling: Efficiently manage calendars, coordinate schedules, and arrange appointments for executives. Travel Arrangements: Organize and book travel including flights, hotels, transportation, and related logistics. Correspondence Management: Screen, manage, and respond to emails, phone calls, and other correspondence, ensuring timely and appropriate follow-up. File and Record Management: Maintain both digital and physical filing systems, ensuring records are organized and accessible. Cross-functional Team Coordination: Collaborate with multiple departments to ensure project deadlines and tasks are met effectively. Meeting and Event Coordination: Schedule, prepare, and coordinate meetings, events, and conferences, ensuring all logistical aspects are managed smoothly. Communication and Teamwork: Facilitate effective communication within teams and departments, ensuring the timely execution of tasks. Office Activities Coordination: Streamline various office activities to improve efficiency and productivity. Office Supplies Management: Order and maintain office supplies, ensuring availability and minimizing shortages. Collaboration with Accounting & Finance: Coordinate with finance and accounting teams for expense tracking, invoicing, and budgeting. Qualification and Skills: Proven experience as an Executive Assistant, Personal Assistant, or in a similar role. Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time management skills, with the ability to prioritize tasks efficiently. Familiarity with office technologies and tools (e.g., e-calendars, copy machines, office management software). Outstanding verbal and written communication skills. High level of discretion and ability to handle confidential information. High school diploma required; PA diploma or certification is a plus. Additional Skills (Preferred): Problem-solving abilities and resourcefulness. Strong attention to detail and the ability to manage multiple tasks simultaneously. Proactive attitude with the ability to work independently. More information about this Executive Assistant / Personal Assistant JobPlease go through the below FAQs to get all answers related to the given Executive Assistant / Personal Assistant jobWhat are the job requirements to apply for this Executive Assistant / Personal Assistant job position? Ans: A candidate must have a minimum of 1 to 3+ year experience as an Executive Assistant / Personal Assistant What is the qualification for this job? Ans: The candidate can be a Graduate from any of the following: Diploma, B.Com, BA, BBA/BBM, BMS, Other Graduate, Other Post Graduate What is the hiring Process of this job? Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.This Executive Assistant / Personal Assistant is a work from home job? Ans: No ,its not a Work from Home Job. How many job vacancies are opening for the Executive Assistant / Personal Assistant position? Ans: There are immediate 1 job openings for Executive Assistant / Personal Assistant in our Organisation.

Diploma, B.Com, BA, BBA/BBM, BMS, Other Graduate, Other Post Graduate

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