Executive Assistant

4 weeks ago

Mumbai, Maharashtra, India Defy Aerospace Full time
Role Overview

We are looking for a highly organized and proactive Executive Assistant to provide direct support to the Founder's Office. This role goes beyond traditional administrative tasks, combining classic EA responsibilities with team coordination, project follow-ups, and business support functions. The ideal candidate will help streamline the executive's schedule, handle day-to-day communication, assist in internal team coordination, and prepare business documents and reports as needed.

Key Responsibilities
  • Manage and maintain the executive's calendar including scheduling meetings, calls, and important reviews
  • Act as the point of contact between the executive and internal teams, ensuring timely follow-ups on key tasks and project deliverables
  • Assist in meeting preparations by drafting agendas, presentations, meeting notes, and follow-up action points
  • Draft and manage key business documents such as standard operating procedures, internal reports, MoUs, and official communications
  • Monitor and respond to emails on behalf of the executive when required
  • Help in preparing internal trackers and progress updates for business operations
  • Assist with basic business development activities such as initial outreach drafts, partner follow-ups, and maintaining relationship logs
  • Provide support in administrative coordination and logistics when necessary
Qualifications
  • Bachelor's degree or equivalent professional experience
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and Google Workspace
  • Excellent organizational skills with the ability to multi-task and manage priorities independently
  • Strong written and verbal communication skills, with the ability to draft professional emails and documents
  • Comfortable working in a fast-paced, evolving environment with minimal supervision
  • Experience in managing team coordination and operational follow-ups is a strong advantage

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