Executive Assistant

1 week ago

Madhapur Hyderabad Telangana, India Tapasya Educational Institutions Full time

**Job Title**: Executive Assistant to the Chairman
**Location**: Hyderabad
**Reports To**: Chairman

**Job Summary**:
**Key Responsibilities**:
**1. Calendar & Meeting Management**
- Manage the Chairman’s daily schedule, ensuring efficient time management.
- Plan, schedule, and coordinate meetings, appointments, and conferences.
- Prepare agendas, briefing materials, and minutes for meetings.
- Ensure follow-up on key action points from meetings.

**2. Communication & Correspondence**
- Act as the primary point of contact for internal and external stakeholders.
- Represent the Chairman in interactions when required, upholding the company's brand and tone.
- Maintain professional relationships with clients, board members, investors, and senior executives.

**3. Document & Information Management**
- Handle confidential documents and ensure their secure management.
- Prepare reports, presentations, and official correspondence.
- Maintain organized records and retrieve necessary documents as required.

**4. Confidentiality & Discretion**
- Handle sensitive information with the utmost confidentiality and discretion.
- Ensure all communications and documentation are appropriately secured and managed.

**5. Event & Travel Management**
- Arrange complex travel schedules, including flights, accommodations, and logistics.
- Plan and coordinate corporate events, conferences, and industry-related functions attended by the Chairman.
- Oversee event logistics, guest lists, and materials to ensure smooth execution.

**6. Administrative Support**
- Manage expense reports, invoices, and financial documentation related to the Chairman’s activities.
- Assist with special projects and initiatives as directed by the Chairman.
- Ensure smooth day-to-day operations within the Chairman’s office.

**Required Skills & Qualifications**:

- Bachelor’s degree in Business Administration, Communications, or a related field.
- Proven experience as an Executive Assistant, preferably at the C-suite level.
- Exceptional organizational and time management skills.
- Strong verbal and written communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to handle confidential information with integrity and discretion.
- Strong problem-solving skills and the ability to work under pressure.
- Professional demeanor and ability to interact with high-level executives.
- Flexibility to work beyond regular office hours when required.

**Working Conditions**:

- **Work Environment**: Office-based with occasional travel as per the Chairman’s schedule.
- **Hours**: Full-time, with flexibility to work outside regular hours as needed.

**Job Types**: Full-time, Permanent

Pay: ₹35,000.00 - ₹40,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Paid sick time
- Provident Fund

**Language**:

- English (required)

Work Location: In person

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