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Document Controller

2 weeks ago

Chennai Tamil Nadu, India Vestas Full time

**Region APC > Customer Project Execution - APAC > Documentation Compliance APAC**

**The Project Management Office (PMO) is a support function to construction projects (onshore and offshore) across APAC. PMO APAC consists of approximately 55 employees and manages Process, Risk, Lesson Learned, Cost Control, Planning/Scheduling and Documentation Control across the various construction projects across the APAC region.**

**Responsibilities**:

- Ensure document control processes and procedures are aligned with the company policy and ISO9001.
- Manage project deliverable submission process in line with project contract requirements.
- Process all the incoming and outgoing document submissions in a timely manner.
- Control, monitor, record and accurately distribute all incoming and outgoing project documentation.
- Liaise with Project and Engineering team to obtain Master Document Register (MDL).
- Set up Master Document List (MDL) Items as placeholders in DMS (E.g. Teambinder, Procore & Client DMS).
- Maintain Project Master Document Deliverable (MDL) List to ensuring latest revision/status of document is available.
- Maintain transmittal tracking register to trace incoming/outgoing document workflows.
- Manage and track document review comments.
- Liaise with internal and external stakeholders to obtain document review comment status and resolve issues.
- Assist Project Managers and Engineering team in the drafting and issuance of non-deliverable project documentation such as RFI's/TQ's, contract correspondences, notices, progress payment milestones, certificates, minutes of meetings, reports etc. and updating the relevant registers.
- Perform Quality Control checks and verify that the necessary mandatory elements required by the document control plan have been satisfactorily met. This includes completeness, accuracy and compliance with all policies and procedures.
- Perform monthly audit checks on deliverable documents to ensure all the documents are aligned with the contract requirement.
- Identifies procedural and format inaccuracies within documents.
- Ensure all documents meet regulatory, contractual, and operational requirements.
- Assist in preparing the project closeout documentation.
- Supports the creation of the Manufacturing Data Record (MDR), which includes all the commissioning ITPs, redline mark ups, as built drawings, suppliers report etc. for delivery to the client at the end of a project.
- Provide DMS project specific training to the site team to search, filter and retrieve project documents.
- Perform other duties as assigned.

**Qualification**:

- Bachelor's degree in business administration, library or record management or related field.

**Competencies**:

- At least 5 Years' in Document Management Systems
- Demonstrated experience in Teambinder/Proce/Aconex or other cloud-based document management systems
- Ability to deal with a variety of day-to-day document control issues and the ability to escalate issues when needed
- Understanding of commercial/industrial construction techniques
- Ability to deal with a variety of day-to-day document control issues and the ability to escalate issues when needed
- Self-driven and proactive approach to problem solving with the ability to analyze processes and performance and drive improvement
- Highly motivated with an ability to accomplish goals without supervision and work well within a team.
- Act as first focal point of contact for all Stakeholders regarding any Document Control matters.
- Experience in construction of Wind farms, infrastructure environment preferred.
- Advanced use of MS Office.
- Strong verbal and written English communication.
- Relationship building, strong team player with team and with other stakeholders.
- Commitment to honesty, confidentiality and integrity.
- Ability to quickly understand new processes and help drive them.
- Ability to start earlier to bridge time gap across Asia Pacific, as required.

**What We Offer**
- A workplace that focuses on safety.
- An opportunity to work with the world leader in wind energy. The opportunity to further develop your skills and professional development.
- Competitive remuneration.
- Global career progression prospects.

**Additional Information**

The work location is in Chennai, India.

**Please note**:
**BEWARE - RECRUITMENT FRAUD**

**DEIB Statement**

At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

**About Vestas**

Vestas is the energy industry’s global partner on sustai