Office Administrator

17 hours ago

Bengaluru, India Hilabs Full time

**_The HiLabs Story_**

HiLabs was born in the halls of Yale University when a cardiologist and an AI expert teamed up to tackle the data quality issue in the US healthcare system. After seven years of working with some of the best data scientists in the world, HiLabs is on the cutting edge of breakthroughs in data science and AI.

**_ HiLabs Team_**
- Multidisciplinary industry leaders
- Healthcare domain experts
- AI/ML and data science experts
- Professionals hailing from the worlds best universities, business schools, and engineering institutes including Harvard, Yale, Carnegie Mellon, Duke, Georgia Tech, Indian Institute of Management (IIM), and Indian Institute of Technology (IIT).

We are seeking a highly organized and responsible Office Administrator to join our team. In this position, you will manage a variety of administrative tasks such as managing office supplies, preparing reports on expenses and office budgets, maintaining and updating company databases, and organizing a filing system for important and confidential company documents.

**Responsibilities**:
1. Manage office supplies stock and place orders when necessary.
2. Prepare regular reports on expenses and office budgets.
3. Maintain and update company databases.
4. Organize a filing system for important and confidential company documents.
5. Answer queries by employees and clients.
6. Update office policies as needed.
7. Maintain a company calendar and schedule appointments.
8. Book meeting rooms as required.
10. Prepare reports and presentations with statistical data, as assigned.
11. Arrange travel and accommodations.
12. Schedule in-house and external events.

**Requirements and Skills**:
1. Proven work experience as an Office Administrator, Administrative Officer, or similar role.
2. Solid knowledge of office procedures.
3. Experience with office management software like MS Office (MS Excel and MS Word, specifically).
4. Strong organization skills with a problem-solving attitude.
5. Excellent written and verbal communication skills.
6. Attention to detail.

**_HiLabs Total Rewards_**

Competitive Salary, Accelerated Incentive Policies, H1B sponsorship, Comprehensive benefits package that includes ESOPs, financial contribution for your ongoing professional and personal development, medical coverage for you and your loved ones, 401k, PTOs & a collaborative working environment, Smart mentorship, and highly qualified multidisciplinary, incredibly talented professionals from the world’s top medical schools, business schools, & engineering institutes.

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