Office Administrator

Join one of the world leaders in global agriculture engineering Technology. AGCO's consistent efforts to deliver smart farming solutions leveraging technology and engineering prowess has helped create innovative global platforms like Precision AG Technologies.

In Support of AGCO's Farmer First purpose and clear intent of developing innovative technological solutions, we are opening a new digital capability centre located in Bengaluru, India,

The centre would focus on augmenting AGCO's global IT and Digital capability and investment in high-quality technology, innovation, and R&D talent.

The teams will be an integral part of AGCO's global ecosystem. They will work as part of a global cross-function and cross-cultural team, working together to deliver AGCO's purpose to provide Farmer-focused solutions to sustainably feed our world and our vision to be the Trusted partner for industry-leading, smart farming solutions.**Who We Are Looking For**:
The Office Administrator is responsible for providing administrative assistance including reception and first point of contact for third party contractors and key suppliers. The primary job responsibilities of this position is to To create and develop professional Office Administration support to AGCO India office located in Bengaluru, India

**What you will do**:

- Manage Reception and Mail
- maintain all relevant phone/staff listing databases i.e. Emergency Evacuation, staff and dealership details including landline, mobile and speed dial numbers - receive, sort and deliver incoming mail
- preparation and dispatch of courier and mail items, including booking couriers as required
- Manage door access for employees (onboarding and off boarding)
- organisation of room bookings and set-up, catering requirements and equipment for meetings/events as required
- Administration (facilities)
- liaise with third party contractors i.e. electrical, plumbing, security, fire protection, pest protection, gardener, housekeeping
- liase with third party suppliers for coordination in procurement of IT hardware and software
- liase with third party suppliers for on time arrangement and delivery of office facilities including and not limited to visiting cards, identity cards, parking passes, PPE etc
- Prepare and maintain 3rd party and contractor reports i.e. weekly security reports, fire protection, pest protection etc
- coordinate and manage other motor vehicle administration, organize cabs as required for employees and visitors, make hotel stay arrangements for employees and visitors
- General Office Administration (tasks including, but not limited to)
- order and maintaining of office supplies including stationary, kitchen consumables, cleaning products
- coordinate, manage and maintain master databases, including alarm register, visitor and attendance register as required
- data entry, general filing, photocopying, scanning, mailouts, archiving and other general administrative tasks as required
- Collect travel expense claims (original receipts and reports) related to business travel for employees as required
- Collect expense reimbursement claims for employees
- Petty cash management for office supplies
- Support purchasing process with invoice scanning, filing and registering into the invoice register for compliance requirements
- Provide administrative assistance to HR administrator for organizing Events/Celebrations as required
- Administrative support and office assistance to VP and Director on areas such as Travel booking, Expense Management, and some limited diary management, coordination for the Asia Pacific & Africa Leadership Forum.

**Who you are**:

- Excellent customer service skills with the ability to deal with a range of people in a professional manner
- Respond to employee and visitor enquires in a timely, courteous and efficient manner
- Good knowledge of English (Written and verbal communication)
- Demonstrates ability to develop new administration systems and streamline existing ones
- Willingness to learn new systems
- Multitasking & Time-management skills;demonstrate ability to effectively manage and organize workload
- Proactive, enthusiastic and flexible
- Accurate filing of all documents
- Ensure acceptable turnaround time in fulfillment of office administration responsibilities
- Identify, select and propose cost effective methods for office administration selection of cost effective methods

**What you will bring**:

- Previous experience in reception/administration duties is essential, preferable from IT industry
- MS Office skills(Word, excel, outlook)
- Hands-on experience with office equipment (e.g. printers, coffee machines
- Relevant exprience ( 2-5 years)
- High School Diploma or GED

**What We Offer You**:
GLOBAL DIVERSITY - Diversity means many things to us, different brands, cultures, nationalities, genders, generations - even variety in our roles. You make us unique

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