Office Administrator

12 hours ago

Mumbai Maharashtra, India Bobby Mukherrji Architects Full time

**Job Description - Office Administrator**

**Position**: Office Administrator
**Location**: Santacruz East
**Reports to**: Office Manager / HR & Administration

**Job Summary**

**Key Responsibilities**

**1. Reception & Front Desk Management**
- Welcome and assist visitors with professionalism.
- Manage incoming calls, inquiries, and correspondence.
- Handle all incoming and outgoing couriers (WeFast, samples, invoices) and ensure timely dispatch.

**2. Inventory & Stock Management**
- Maintain and monitor stock levels for groceries, housekeeping items, and stationery.
- Prepare and update food lists to manage pantry supplies.
- Order office supplies and essentials for clients and senior staff as needed.

**3. Financial & Expense Handling**
- Manage petty cash transactions and prepare vouchers for expenses.
- Record and monitor monthly expenses of designated personnel.
- Verify bills for stationery, courier, and dairy services before submitting them for approval.

**4. Coordination & Communication**
- Liaise monthly with internal Team members (e.g., Aparna Ma’am, Sagar, Kavita in Delhi) regarding worksheets.
- Track and highlight repetitive tasks for Management review (Bobby Sir and Paulomi Ma’am).

*

**5. Facility & Hygiene Oversight**
- Supervise cleanliness and hygiene across all office premises.
- Ensure pantry, dining areas, and office vehicles meet cleanliness standards.
- Conduct regular checks on security cameras and office facilities.

**6. Attendance & Reporting**
- Maintain accurate employee attendance records.
- Report attendance irregularities to HR and administration promptly.

**7. Administrative Support**
- Assist the Office Manager in daily operations and special tasks.
- Arrange monthly birthday celebrations and coordinate office events.
- Manage and assign duties to Office Boys and Housekeeping Staff.
- Oversee driver allocation and related responsibilities in the Office Manager’s absence.

**Qualifications & Skills**
- Bachelor’s degree in Administration, Management, or related field.
- Proven experience in Office Administration or similar roles.
- Strong organizational and multitasking abilities.
- Proficiency in MS Office (Excel, Word, Outlook).
- Excellent communication and interpersonal skills.
- Attention to detail and ability to work independently.

Pay: ₹18,000.00 - ₹20,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

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