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Executive Assistant

2 weeks ago

Pune, India Barclays Full time

Job Title: Executive Assistant
Location: Pune

About Barclays
Barclays is a British universal bank. We are diversified by business, by different types of customers and clients, and by geography. Our businesses include consumer banking and payments operations around the world, as well as a top-tier, full service, global corporate and investment bank, all of which are supported by our service company which provides technology, operations and functional services across the Group.

Risk and Control Objective
Ensure that all activities and duties are carried out in full compliance with regulatory requirements, Enterprise Wide Risk Management Framework and internal Barclays Policies and Policy Standards.

Working Flexibly

Hybrid Working

Please discuss the detail of the working pattern options for the role with the hiring manager.

Introduction
- To provide extensive support as Team Assistant to the Directors of BUK CDO Area
- To support other members of the Leadership Team as Team Secretary
- To undertake the administrative functions required for smooth running of the BUK CDO function

What will you be doing?
- Providing administrative support to 3-4 Managing Directors or Directors.
- Maintaining multiple calendars, organising and scheduling meetings, and arranging video conferences / meeting rooms, where required.
- Tracking of acceptances and declines for internal and external meetings and taking necessary follow up steps.
- General administrative duties, including maintaining holiday records, creating and maintaining team distribution lists and ordering stationery.
- Solving simple IT issues and liaising with the IT Desk and Go To Team to resolve day-to-day issues. Raising Gift and Entertainment requests using GEPOC, where required.
- Managing and organising the on-boarding of new joiners and off-boarding of leavers for the team.
- Booking and managing all travel arrangements, accommodation, visas, and preparing travel business itineraries.
- Processing expenses ensuring they are reconciled in a timely manner ahead of deadline and adhering to Barclays Global Travel and Expense Policy
- Maintaining confidential and sensitive information - acting with discretion and integrity at all times.
- Working closely with other EAs in Legal & BCS to provide full extensive administrative support and coverage to the team, ensuring workload is covered during absences and busy periods.
- Working with Business Management regarding various business management requirements, where required. Familiar using Coupa, Concur & Jira systems

What we’re looking for:

- Two or more years of experience in an administrative role reporting directly to upper management.
- Ability to provide administrative support in a location agnostic manner (i.e. principals could be based in a different office / location).
- Good level of skill/competency in IT- relevant packages e.g. Outlook, Word, PowerPoint and Excel.
- Able to work seamlessly with other assistants as and when required but also to be able to work on their own to achieve deadlines and business goals.
- Proven experience of working within a fast paced and demanding environment within professional service organisations, a corporate or financial institution.
- Adaptable and resilient.
- Knowledge of office administration procedures.
- Excellent written and communication skills with a high-level of attention to detail and accuracy, and the ability to prioritise and operate under pressure in a fast-moving Environment

Skills that will help you in the role:

- Strong time management skills and an ability to organize and coordinate multiple concurrent project.
- The ability to work under extreme pressure and deadlines

Where will you be working?
Pune
Be More at Barclays
Interested and want to know more about Barclays? Visit home.barclays/who-we-are/ for more details.
Our Values
Purpose, Values and Mindset

We deploy finance responsibly to support people and businesses, acting with empathy and integrity, championing innovation and sustainability, for the common good and the long term.
Our values underpin everything we do: Respect, Integrity, Service, Excellence and Stewardship.

Respect
We harness the power of diversity and inclusion in our business, trust those we work with, and value everyone's contribution.
Integrity
We operate with honesty, transparency and fairness in all we do.
Service
We act with empathy and humility, putting the people and businesses we serve at the centre of what we do.
Excellence
We champion innovation, and use our energy, expertise and resources to make a positive difference.
Stewardship
We prize sustainability, and are passionate about leaving things better than we found them.
Our Mindset shapes how we take action, living by our Values, driven by our Purpose, always with our customers and clients at the heart of what we do; our Mindset is to Empower, Challenge and Drive.
Empower
Trust and support each other to deliver. Make decisions with those closest to the topi