Executive Assistant

3 days ago

Pune, India Company3Method Studios Full time

**Job Purpose**:
The **Executive Assistant** will provide executive-level support to the Chief Operating Officer (COO). The primary responsibilities of this role are to maintain the COO's schedule, coordinate with internal and external stakeholders, provide logístical and travel support and work on operations related projects.

**Roles**:

- To act as the confidential Executive Assistant to COO & MD.
- Efficiently prioritize the need of the executive.
- Managing challenging requests and switching focus as needed.
- Operate with a significant level of time management and approach towards work allotted.
- Responsible for thorough interaction and effective communication with senior management team.
- Appropriately and essentially addressing highly complex issues escalated to the assigned executive being supported.

**Responsibilities**:

- Calendar Management (schedule meetings (India/US); Manage complex calendar of COO & MD on an ongoing basis by prioritizing calendar requests based on business needs to ensure accurate scheduling and appropriate allocation of time, monitoring / track meetings day to day.
- Travel arrangements Plan & coordinate with external travel agency or internally manage the processes for the visa, itinerary, tickets, and forex for professional foreign travel and providing assistance with forex settlement on their return, Hotel Reservations, and Cab booking, domestic and international travels.
- Reimbursements and Expense management.
- Organizing events (off-site / onsite) for the company including town hall, quarterly fun events, semi-annual company outings etc.
- Creating or editing presentations, reports and correspondence as required.
- Support procurement activities for the team.
- Tracking Fixed Assets, Budgets & reconciled expenses.
- Tracking headcount for the organization.
- May be required to coordinate on special projects and tracking of information e.g., Vacation, travel, etc.

**Qualifications**:

- BA or BS degree strongly preferred.
- Must possess a high level of written & verbal communication, negotiation, and analytical skills.

Proficiency in Microsoft suite including Outlook, Excel, Word & PowerPoint, Word.

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