Executive Assistant to Md

4 days ago

Rajkot Gujarat, India Ubik Solutions Pvt Ltd Full time

**Location**: Rajkot
**Department**: Executive Office
**Reporting To**: Managing Director

**Job Summary**

**Key Responsibilities**

1. **Calendar Management**
- Plan, organize, and manage the MD's calendar, including scheduling meetings, appointments, and travel arrangements.
- Prioritize and coordinate meeting requests while ensuring efficient time management.

2. **Follow-up and Task Coordination**
- Track pending tasks and follow up with internal and external stakeholders to ensure timely completion.
- Prepare and manage daily task lists for the MD.

3. **Communication and Correspondence**
- Serve as the primary point of contact for the MD's office, managing communications and correspondence effectively.

4. **Meeting Coordination**
- Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring follow-up on actionable items.

5. **Stakeholder Coordination**
- Collaborate with internal teams and external stakeholders to ensure smooth coordination and communication.

6. **Documentation and Reporting**
- Maintain and organize confidential files and records.
- Prepare reports, presentations, and summaries as required by the MD.

7. **Event and Travel Management**
- Coordinate travel arrangements, including booking flights, accommodations, and itineraries.
- Assist in planning and executing corporate events and meetings.

8. **Assist to the MD**
- Anticipate the MD's needs and provide administrative support as required.
- Handle ad hoc tasks and projects efficiently.

**Key Skills and Qualifications**
- Master's degree in Business Administration or a related field (preferred).
- Proven experience as an Executive Assistant or in a similar role.
- Strong organizational and multitasking abilities.
- Excellent interpersonal and communication skills (both written and verbal).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to maintain confidentiality and exercise discretion.
- Strong coordination and follow-up skills.
- Ability to work independently and manage multiple priorities effectively.

**Job Types**: Full-time, Permanent

Pay: ₹12,482.94 - ₹40,327.69 per month

Schedule:

- Day shift

**Education**:

- Master's (preferred)

**Experience**:

- total work: 4 years (preferred)

**Language**:

- English (preferred)

Work Location: In person

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