Executive Assistant

3 days ago

Rajkot District Gujarat, India Gajanan Associates Full time

About the role:
Role Title: Executive Assistant to Managing Director

Experience: 1yr+

Timing: 9:30 AM to 6:30 PM / 1 Hour Lunch break / Sunday off

Bond: NO Bond policy

Location: Rajkot / Gujarat

Roles & Responsibilities

Calendar Management

Plan, organize, and manage the MD's calendar, including scheduling meetings, appointments, and travel arrangements.

Prioritize and coordinate meeting requests while ensuring efficient time management.

Follow-up and Task Coordination

Track pending tasks and follow up with internal and external stakeholders to ensure timely completion.

Prepare and manage daily task lists for the MD.

Communication and Correspondence

Serve as the primary point of contact for the MD's office, managing communications and correspondence effectively.

Meeting Coordination

Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring follow-up on actionable items.

Stakeholder Coordination

Collaborate with internal teams and external stakeholders to ensure smooth coordination and communication.

Documentation and Reporting

Maintain and organize confidential files and records.

Prepare reports, presentations, and summaries as required by the MD.

Event and Travel Management

Coordinate travel arrangements, including booking flights, accommodations, and itineraries.

Assist in planning and executing corporate events and meetings.

Assist to the MD

Anticipate the MD's needs and provide administrative support as required.

Handle ad hoc tasks and projects efficiently.

Key Skills and Qualifications
- Master's degree in Business Administration or a related field (preferred).
- Proven experience as an Executive Assistant or similar role.
- Strong organizational and multitasking abilities.
- Excellent interpersonal and communication skills (both written and verbal).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to maintain confidentiality and exercise discretion.
- Strong coordination and follow-up skills.
- Ability to work independently and manage multiple priorities effectively.

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹40,000.00 per month

Schedule:

- Day shift
- Morning shift

Work Location: In person

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