Executive Assistant to Director

Job Title – Executive Assistant to the Director (Group of Companies)

Position Title: Executive Assistant to the Director

Department: Office of the Director

Location: Rajkot

Reports To: Director

Role Overview

The Executive Assistant (EA) will provide strategic and administrative support to the Director overseeing multiple group companies. This position requires exceptional organizational capability, strong judgment, and the ability to manage complex cross-company schedules and priorities. The EA will serve as a trusted partner, ensuring effective time management, seamless communication, and professional representation of the Director's office.

Key Responsibilities

• Executive & Calendar Management
• Manage the Director's calendar across multiple businesses, ensuring alignment of priorities and seamless scheduling.
• Anticipate conflicts, proactively reschedule, and optimize the Director's availability.
• Prepare daily briefs, meeting packs, and supporting documentation.

Board & Meeting Coordination

• Organize board meetings, reviews, and inter-company discussions across group entities.
• Prepare agendas, briefing notes, presentations, and ensure accurate minutes of meetings.
• Monitor action points and ensure timely execution by responsible stakeholders.
• Communication & Liaison
• Act as the single point of contact for internal and external stakeholders.
• Draft, review, and manage high-level correspondence, reports, and presentations on behalf of the Director.
• Represent the Director's office with the highest standards of professionalism.

Operational & Strategic Support

• Support the Director in monitoring key initiatives, projects, and deadlines across companies.
• Conduct research, compile business insights, and prepare executive summaries for strategic decision-making.
• Liaise with senior leadership teams to ensure alignment and execution of directives.
• Travel & Event Management
• Coordinate national and international travel itineraries, logistics, and protocol.
• Organize high-level events, client interactions, and strategic engagements.
• Confidentiality & Documentation
• Maintain and safeguard sensitive business and personal information.
• Manage documentation, agreements, and records across group entities with strict confidentiality.

Qualifications & Experience

• Bachelor's degree in Business Administration, Management, or related discipline (MBA preferred).
• 3-5 years of proven experience as an Executive Assistant, preferably supporting C-level executives in a group or multi-company environment.
• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration platforms (MS Teams, Zoom, Google Workspace).
• Excellent written and verbal communication skills in English; strong drafting and presentation ability.
• Demonstrated capacity to manage multiple priorities in a high-pressure, fast-paced environment.
• Proven ability to exercise discretion, judgment, and diplomacy at the highest levels.

Key Competencies

• Strategic Scheduling & Prioritization
• High-Level Communication & Stakeholder Management
• Professionalism, Integrity & Discretion
• Analytical Thinking & Problem-Solving
• Attention to Detail & Accuracy
• Proactive and Solution-Oriented Approach

Employment Details

Type: Full-time

Compensation: Competitive; commensurate with experience

Location: [On-site travel as required across companies]

Apply Now

We're Hiring

Interested candidates can send their CV/Resume to:

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Join our growing team and explore exciting career opportunities with AgriBegri

Job Types: Full-time, Permanent

Pay: ₹25, ₹30,000.00 per month

Benefits:

• Paid time off
• Provident Fund

Work Location: In person