Event Coordinator

1 week ago

Thane, India AFTERSHOCK Full time

**Job Title: Event Coordinator**

**Position Overview**:
**Key Responsibilities**:

- **Event Planning**:

- Collaborate with clients to understand their event objectives, preferences, and budget constraints.
- Develop event proposals, timelines, and budgets that meet client requirements and align with company standards.
- **Vendor Management**:

- Source and negotiate with vendors, suppliers, and venues to secure services, contracts, and agreements for event logistics, catering, decorations, and entertainment.
- Coordinate vendor activities and ensure that all contractual obligations are fulfilled.
- **Logistics Coordination**:

- Manage event logistics, including venue selection, room layout design, audiovisual setup, transportation, and accommodations.
- Develop detailed event schedules and production timelines, and coordinate with internal and external stakeholders to ensure smooth execution of events.
- **Client Communication**:

- Serve as the primary point of contact for clients throughout the event planning process, providing regular updates, addressing inquiries and concerns, and soliciting feedback to ensure client satisfaction.
- **On-Site Management**:

- Oversee event setup, execution, and breakdown, ensuring that all elements are executed according to plan and that event staff and vendors adhere to established timelines and standards.
- Troubleshoot issues and resolve any problems that arise during events, maintaining a calm and professional demeanor at all times.
- **Post-Event Evaluation**:

- Conduct post-event evaluations, gather feedback from clients and attendees, and identify areas for improvement to inform future event planning efforts.
- Prepare post-event reports, including budget reconciliation, attendance metrics, and client testimonials.

**Qualifications**:

- Bachelor's degree in Hospitality Management, Event Planning, Marketing, or a related field.
- 2+ years of experience in event planning and coordination, preferably in a corporate or hospitality environment.
- Strong organizational and project management skills, with the ability to multitask and prioritize tasks effectively.
- Excellent communication and interpersonal skills, with the ability to build rapport with clients, vendors, and team members.
- Proficiency in event planning software and Microsoft Office suite.
- Flexibility to work evenings, weekends, and holidays as required by event schedules.

Pay: ₹15,000.00 - ₹18,000.00 per month

Schedule:

- Day shift

**Experience**:

- event coordinator: 1 year (preferred)

Work Location: In person

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