Executive Assistant to The CEO

Job Title: Executive Assistant to the CEO
Location: Gurgaon, India
Experience Required: 1- 2 years in Coordination, Executive Assistant, or similar roles
Employment Type: Full-time

Key Responsibilities

1. Executive Support & Calendar Management
- Manage and optimize the CEO’s calendar, appointments, and travel schedules.
- Coordinate with internal teams and external stakeholders to ensure efficient time

management.
- Prevent scheduling conflicts and maximize productivity.

2. Communication & Correspondence
- Draft, review, and manage professional correspondence, reports, presentations,
- Handle sensitive documents with utmost discretion.
- Act as a liaison between the CEO and employees, clients, partners, and

stakeholders.

3. Meeting Coordination & Follow-ups
- Organize and prepare materials for board meetings, reviews, and conferences.
- Take meeting minutes, track action items, and ensure timely follow-ups.
- Maintain a record of CEO-led initiatives and progress reports.

4. Strategic Support & Research
- Conduct market research, competitor analysis, and compile insights for decision
- making.
- Prepare strategic briefs, dashboards, and industry updates for the CEO.

5. Project & Task Management
- Monitor CEO-driven projects and ensure alignment with business priorities.
- Track deadlines and provide timely reminders for deliverables.

6. Confidentiality & Discretion
- Maintain the highest level of professionalism while handling confidential

information.
- Protect sensitive details related to business, strategy, and personnel.

7. Stakeholder Management
- Coordinate with investors, partners, and senior leadership for strategic

communications.
- Represent the CEO in meetings or interactions when required.

8. Travel & Logistics
- Plan and manage domestic and international travel arrangements, including

visas, tickets, accommodations, and itineraries.
- Prepare travel briefs and coordinate with relevant contacts.
- Should be able to visit Advisor’s office and meetings when required. (mandatory)

9. Office & Resource Management
- Manage office requirements related to the CEO—devices, subscriptions, and

stationery.
- Ensure availability of resources for day-to-day operations.

10. Personal Assistance
- Assist with personal scheduling, appointments, events, and errands as needed.
- Maintain balance between personal and professional commitments.
- Manage Social Media Handles for CEO

Requirements - Bachelor’s degree in Business Administration, Communications, or related field (preferred). - Minimum 1-2 years of experience in Executive Assistant, Coordination, or similar roles. - Strong communication skills (written & verbal) and a confident personality. - Excellent organizational skills with the ability to prioritize multiple tasks. - Proficiency in MS Office Suite, Google Workspace, and digital communication tools. - Ability to travel occasionally for meetings or events. - Proven ability to maintain confidentiality and professionalism in all circumstances.

**Job Types**: Full-time, Permanent

Pay: ₹16,943.52 - ₹40,924.01 per month

**Benefits**:

- Provident Fund

Application Question(s):

- What is your current location?
- What is your current ctc?
- What is your salary expectations?
- What is your notice period? ( if currently serving please mention last working date)
- This job is for Gurgaon location but we have partners in delhi mostly so sometimh our Executive Assistant needs to their office just to Represent our CEO will you be comfortable in that (Yes/No)?

**Experience**:

- Executive Assistant: 2 years (preferred)
- Coordination: 2 years (preferred)
- Microsoft Office: 2 years (preferred)
- Calendar management: 2 years (preferred)

Work Location: In person