Executive Assistant to CEO

**Profile summary**:
We are looking for a resourceful, flexible and enthusiastic individual; who is self-motivated, passionate, hardworking, talented, driven; a diligent support executive to assist and work directly with the Founding team. This is a high-impact high-responsibility & a multi-tasking role; with responsibilities for coordinating across many areas of the business, assisting with certain high-focus assignments, and facilitating important external and internal relationships.

**Role and Responsibilities**:

- Support senior leadership for day-to-day business operations, in a most effective, efficient and flawless manner; and help prioritize their time and appointments
- Coordinate to organize tasks, that may be assigned by the leader to various departments, or in case of personal assistance required on any matter and track those for completion; provide periodic progress updates to the Leader and proactively follow-up to ensure closure on open action items, if any, within the expected timeframes
- Collate various reports, analyze, and prepare summary reports/presentations, and communications for stakeholders’ engagement and management/leadership strategic review meetings. Take notes, as needed, and ensure that the action items from the meeting are followed-through for conclusion
- Maintain a calendar of meetings, management reports, compliance schedules, recurring payments, etc. as needed for the business operations, and ensure that those are accomplished on schedule; support leaders in identification of risks/issues early, and escalate/mitigate in a timely manner
- Coordinate communications, schedule meetings, and manage workflows and track tasks; across work streams; organize events/meetings and travels; and may support key business visitors
- Act as a communication interface on leader’s behalf, and be able to communicate wants, needs, concerns, ideas with various functions in an effective and efficient way
- Assist in drafting/preparation of various proposals, agreements, and contracts, with due diligence, and vetting, for presentability, accuracy, and soundness
- Coordinates with accounting and admin function for closure of deliverables, as needed
- Be demonstratively enthusiastic for any additional responsibilities/tasks, as may be assigned from time to time, with a zeal for multi-tasking
- Manage confidential information with utmost care; and support document management

**General requirements**
- Bachelor’s degree in Business Management, or relevant EA/secretarial diploma/certification
- Typically, 0 to 2 years’ experience in executive assistance, and/or secretarial role
- Excellent verbal and written communication skills, with ability to interact independently with internal/external stakeholders, demonstrate a high level of maturity in dealing with situations
- Good organizational skills and a keen attention to detail
- Ability to maintain the high level of discretion, diplomacy and confidentiality
- Tech-Savvy and proficiency in Microsoft Office (particularly with Advance Excel knowledge) is highly preferable

**About Mobileware**:
**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹40,000.00 per month

**Benefits**:

- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift
- Monday to Friday

Supplemental Pay:

- Performance bonus

Ability to commute/relocate:

- Andheri, Mumbai, Maharashtra: Reliably commute or willing to relocate with an employer-provided relocation package (required)

Application Question(s):

- Please confirm if you are fine with advertised salary range?

**Education**:

- Bachelor's (required)

**Experience**:

- executive assistance: 1 year (preferred)

Work Location: In person

Application Deadline: 07/05/2024