Project Coordinator

18 hours ago

Navi Mumbai Maharashtra, India ProstarM info system ltd Full time

**Key Responsibilities**:
**1. PO Entry and Verification**
- Enter Purchase Order (PO) details into the system (Excel/CRM).
- Verify PO details against quotation, RFP, and agreed compliance.
- Validate vendor & buyer information, commercial terms (GST, payment), consignee details, product specifications, and quantities.

**2. Agreement and Bank Guarantee (BG)**
- Coordinate with customers for BG and Security Deposit agreements when required.
- Work with internal teams to prepare BG and agreement formats.
- Submit agreements to customers for approval.

**3. Technical and Material Validation**
- Validate BOQ with senior staff as per technical specifications.
- Check material availability at branches.
- Coordinate with procurement if materials are not available.

**4. Document Preparation and Approval**
- Coordinate with technical teams for preparation of documents (GAD, SLD, GTA, datasheets).
- Submit documents to customers for approval.

**5. Pre-Dispatch Inspection (PDI)**
- Issue letters and coordinate with factories and inspection agencies for PDI.
- Ensure inspections are completed before dispatch.
- Submit inspection reports to customers for approval.

**6. Material Dispatch**
- Coordinate dispatch post-inspection with required documents: Invoice, E-waybill, Delivery challan, Warranty certificate.
- Track material during transit and follow up on delivery.

**7. Delivery and Site Preparation**
- Ensure unloading at site with required manpower/machinery.
- Coordinate with customers for site readiness and required approvals.

**8. Installation**
- Verify site readiness with the customer before installation.
- Provide technical drawings if required.
- Coordinate with branch engineers for timely installation.

**9. Invoice Submission and Payment Follow-Up**
- Submit final invoices with all required supporting documents (drawings, PDI, installation reports, warranty).
- Follow up with customers for payment realization.

**10. Completion Certificate**
- Issue completion certificate post payment receipt and installation confirmation.

**11. Documentation and Record Management**
- Ensure proper storage of all project-related documents for future reference.
- Maintain records of agreements, BGs, invoices, inspection reports, challans, and project correspondence.

**Key Skills Required**:

- Strong coordination and communication skills (written & verbal).
- Knowledge of project documentation, invoicing, and compliance processes.
- Proficiency in MS Office (Excel, Word, PowerPoint) and CRM tools.
- Ability to handle multiple stakeholders (internal & external).
- Problem-solving, follow-up, and deadline-oriented approach.

**Qualifications**:

- Graduate.
- Min 2 years of experience in Project Coordination / Order Execution / Operations (preferably in UPS, Power, or Engineering industry).

**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

**Benefits**:

- Health insurance
- Paid sick time
- Provident Fund

Work Location: In person

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