Office Administrator

1 week ago

Pune, India Aijaz Hakim Architect Full time

Supporting company leadership and supervising administrative department activities for staff members.
- Greeting office visitors and directing them to the appropriate parties.
- Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts.
- Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.
- Entering and updating company, employee, and client records.
- Ordering, storing and distributing office supplies.
- Maintaining, repairing, or replacing office equipment.
- Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs.
- Providing basic bookkeeping services.Drafts reports and correspondence.
- Orders supplies and equipment; maintains service contracts on office equipment.
- Attends meetings and takes meeting notes.
- Liaises with internal and external units to carryout job tasks.
- Assists managers and supervisors in developing policies and procedures.
- Provides front desk coverage as needed for backup.
- Ensures travel authorizations, accommodations, and conference registrations for employees.
- Audits/processes travel expense claims.
- Handles mileage reimbursement requests for supervision travel.
- Performs tracking and distributes monthly travel reports.
- Maintains accounts payable and accounts receivable records.
- Solves problems associated with vendors regarding shipments, billing, and statements.
- Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors.
- Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills.
- Handles administrative tasks for faculty searches and staff recruiting.
- Oversees department hiring procedures.
- Handles event planning for meetings, professional development, and other department initiatives.
- Performs other related duties as assigned.

**Salary**: Up to ₹25,000.00 per month

Schedule:

- Day shift

Ability to commute/relocate:

- Pune, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Microsoft Office: 1 year (preferred)
- total work: 1 year (preferred)

**Speak with the employer**
+91 8275596712

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