Office Assistant

5 days ago

Hosur, India Screenartz Full time

**Job Title**: Office Assistant - VFX Industry

**Location**: Hosur

**Company Name**: Screenartz Vfx

**Job Overview**: The Office Assistant will provide administrative and operational support to ensure the efficient running of the studio. You will be the first point of contact for internal and external communications and will assist with various administrative duties, keeping the office organized, and supporting team members in the VFX process.

**Key Responsibilities**:

- **Administrative Support**:

- Managing and scheduling meetings, appointments, and conference calls.
- Maintaining office supplies and ensuring a well-stocked inventory.
- Organizing and maintaining files and documents (both physical and digital) relevant to ongoing projects.
- Preparing and proofreading office correspondence and documentation.
- Assisting with invoicing, filing, and other financial administrative duties.
- **Office Operations**:

- Ensuring the office is clean, organized, and safe.
- Coordinating office events, meetings, and company outings.
- Handling mail, courier services, and deliveries.
- Preparing and maintaining meeting rooms for client presentations, team meetings, and reviews.
- **Team Support**:

- Assisting the HR and operations teams with onboarding new employees and interns.
- Preparing and distributing internal communications related to office matters.
- Assisting the VFX production teams with scheduling, resource management, and coordination between departments.
- **VFX Industry Specific**:

- Help in maintaining project files and data for ongoing VFX projects.
- Act as a liaison between VFX artists, production staff, and clients to ensure smooth workflow.
- Assisting in managing project deadlines and tracking project progress for efficient operations.

**Qualifications & Skills**:

- **Education**: High school diploma required; associate degree or higher preferred.
- **Experience**: 1-2 years of office administrative experience; prior experience in the entertainment, film, or VFX industry is a plus.
- **Skills**:

- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Detail-oriented and able to manage sensitive information with discretion.
- Ability to work effectively under pressure and prioritize tasks in a fast-paced environment.
- Ability to work well in a collaborative, creative team setting.

**Desired Traits**:

- A proactive, positive attitude.
- Good problem-solving skills and resourcefulness.
- Ability to handle diverse tasks with a flexible approach.
- Interest in the VFX industry and passion for creative projects.

Pay: From ₹10,000.00 per month

**Benefits**:

- Flexible schedule
- Leave encashment
- Paid sick time
- Paid time off

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus
- Yearly bonus

Work Location: In person

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