Executive Assistant to CEO

3 days ago

Greater Noida, India Securitas Engineers Full time

**Position Overview**:
The Executive Assistant plays a crucial role in providing high-level administrative support and managing the day-to-day operations to ensure the smooth functioning of the office. This position requires a dynamic individual with excellent organizational, communication, and interpersonal skills. The Executive Assistant must maintain a high level of discretion, professionalism, and efficiency in handling various tasks and responsibilities.

**Key Responsibilities**:
**Calendar Management**:

- Coordinate and manage the schedule, including meetings, appointments, and travel arrangements.
- Anticipate potential scheduling conflicts and proactively resolve them to optimize the time.

**Communication and Correspondence**:

- Act as a primary point of contact between the CEO and internal/external stakeholders.
- Manage incoming communications, prioritize messages, and ensure timely responses.

**Meeting Coordination**:

- Arrange and organize meetings, conferences, and special events.
- Prepare meeting agendas, documents, and necessary materials.
- Attend meetings, take minutes, and follow up on action items.
- Information Management:

- Maintain and organize files, documents, and records, ensuring accessibility and confidentiality.
- Conduct research and gather information as needed to support the CEO in decision-making.

**Travel Arrangements**:

- Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Provide detailed travel packets and ensure all arrangements align with the CEO’s preferences.

**Expense Management**:

- Track, reconcile, and process expense reports in accordance with company policies.

**Project Support**:

- Assist in the planning and execution of special projects and initiatives.
- Collaborate with various departments to gather data and information for reports and presentations.

**Confidentiality**:

- Handle sensitive information with the utmost confidentiality and discretion.

**Qualifications**:

- Bachelor's degree is a must.
- Proven experience as an executive assistant or in a similar role.
- Proficient in office software and communication tools.
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Ability to work independently and efficiently in a fast-paced environment.
- Exceptional attention to detail and problem-solving skills.
- Professional demeanor and strong interpersonal skills.

**Salary**: ₹17,677.14 - ₹30,000.00 per month

Work Location: In person

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