Executive Assistant

4 days ago

Gurugram Haryana, India Adriyana Solutions Pvt Ltd Full time

An Executive Assistant in the fintech industry provides high-level administrative support to senior executives, including managing complex calendars, coordinating travel and meetings, handling confidential information, and supporting strategic documents and initiatives within a fast-paced, often high-pressure environment. Key responsibilities also include acting as a gatekeeper and liaison with internal teams, investors, and external partners, anticipating executive needs, and ensuring efficient information flow and operational effectiveness. Essential skills include exceptional communication, strong organizational abilities, problem-solving, discretion, and proficiency with digital tools like Google Workspace, Notion, and Slack. **Key Responsibilities**
- Calendar & Schedule Management:Manage and prioritize executives' complex calendars, ensuring alignment with global business pace and handling incoming requests from internal and external stakeholders.
- Travel & Logistics:Arrange domestic and international travel, accommodations, and transportation, and manage associated expense reports.
- Meeting & Event Support:Prepare agendas, presentations, and materials for meetings; take and distribute meeting minutes; and coordinate logistics for events and conferences.
- Information & Document Management:Prepare briefing notes, investor decks, and strategic documents; conduct research; and maintain organized electronic and paper files.
- Liaison & Communication:Act as a primary point of contact and facilitator, managing the flow of information between the executive, other departments, clients, and partners.
- Confidentiality & Discretion:Handle sensitive and confidential information with the utmost professionalism and discretion.
- Project Support:Assist with special projects and initiatives, track action items, and follow up to ensure timely completion.
- Operational Support:Proactively identify bottlenecks, flag potential issues, and help develop mechanisms to improve team efficiency and operational effectiveness.

**Key Skills & Qualifications**
- Communication:Exceptional verbal and written communication skills.
- Organization & Time Management:Strong ability to manage multiple tasks, prioritize effectively, and pay attention to detail.
- Tech Proficiency:Proficiency with digital tools such as Google Workspace, Slack, Notion, and Microsoft Office Suite.
- Discretion & Professionalism:High level of maturity, emotional intelligence, and integrity when handling confidential information.
- Proactivity & Problem-Solving:Ability to anticipate needs, identify issues, and make sound decisions independently.
- Adaptability:Proven ability to work under pressure, manage ambiguity, and adapt to a high-velocity, fast-paced environment, common in fintech.

**Job Types**: Full-time, Permanent

Pay: ₹55,000.00 - ₹65,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Provident Fund

**Experience**:

- Executive Assistant: 7 years (preferred)

**Language**:

- English (preferred)

Work Location: In person

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