Executive Assistant to The CEO

**Who are we?**

**What sets us apart from the rest?**

With over 100 of the Fortune 500 companies already onboard as customers, Whatfix has been named among the top 20 B2B tech companies in San Jose alongside the likes of Adobe, PayPal, and Cisco.

With a YoY growth of 300%, we have also been recognized among the top 50 fastest growing SaaS companies worldwide in the SaaS 1000 list and as a Market Leader by Gartner in the Digital Adoption space.

Our Customer obsession can be clearly seen in our reviews on platforms like G2 Crowd & Gartner Peer Insights.

The employees are happy, the customers are happy, but what about the investors? Take a look for yourself - Sequoia Capital || Stellaris || Cisco Investments || Eight Roads || Helion Ventures

**“Hustle Mode ON” is something we live by.**

**Position Summary**:
Reporting directly to the Co-Founder and CEO, the Executive Assistant provides executive, administrative, and development support to the CEO & CTO. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO & CTO.

The Executive Assistant serves as a liaison to the Board of Directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

**Primary Responsibilities**:
**5 Days working from home**
**Timing : 5 PM to 2 AM**

Executive Support:

- Assists the CEO & CTO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
- Communicates with the general staff on the CEO & CTO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the Leadership & the Management team
- Communicates directly and on behalf of the CEO & CTO with Board members, foundation staff, and others on matters related to programmatic initiatives as directed.
- Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with prospects.
- Supports CEO/CTO in his/her external commitments related to PRB, including service on external boards, committees and other groups.

HR Support:
Board Support and Liaison:

- Serves as the CEO/CTOs administrative liaison to the Board of Directors and manages multiple Board activities
- Coordinates Executive, Finance, Governance & Nominating, and Audit Committee meetings, maintains confidential files and contact information; coordinates meetings, conferences, and committees both on and off-site to support the CEO & CTO’s agenda.

Management Liaison:

- Participates as an adjunct member of the leadership team including assisting in scheduling, attending meetings. Represents the CEO/CTO in designated meetings as required.
- Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.

Accountabilities:

- Position reports to the CEO/CTO and works directly with the Board of Directors.
- Works directly with the Board Executive and Finance Committees.
- Works directly with senior-level staff and HR both internally and externally.

**Experience & Education**:

- Bachelor’s degree or equivalent experience with social sciences background and an interest in national and global issues.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Five to ten years providing support for upper-level management in a related organization

**Skills & Abilities**:

- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members & external partners
- Proficiency in GSuite (Docs, Slides, Sheets) & ability to learn new software
- Willingness & ability to work across shifts (India/US), considering Whatfix is a Global organization with offices and stakeholders spread across the geography
- Ability to conduct research and present data in a succinct and well-written manner.
- Ability to work independently and with professional discretion.
- Excellent writing, editing, grammatical, organizational, and research skills.
- Ability to work with a broad range of people including Board members, foundation staff, colleagues of the CEO, CTO and staff, and others.
- Knowledge of other languages and international customs is an asset
- Excellent management, time-management, and problem-solving skills

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.