Executive Assistant to CEO

16 hours ago

Dhanmandi Kota Rajasthan, India Alida Full time

Job Description: Executive Assistant to the CEO

**Position**: Executive Assistant to the CEO
**Company**: Alida projects
**Location**: Kota
**Salary**: 20k-25k

**Job Overview**:
**Key Responsibilities**:

- **Calendar Management**: Manage the CEO’s calendar by scheduling meetings, appointments, and events while ensuring optimal use of time. Prioritize and resolve any conflicts or scheduling issues.
- **Communication**: Act as the primary point of contact between the CEO and internal/external stakeholders, ensuring timely and clear communication.
- **Meeting Preparation & Support**: Prepare agendas, materials, and reports for meetings. Attend meetings when necessary and take notes/minutes, ensuring follow-up on action items.
- **Travel Coordination**: Arrange business travel, including flights, accommodations, transportation, and itineraries, ensuring all logistics are organized in advance.
- **Document Management**: Draft, proofread, and edit correspondence, reports, presentations, and other documents as required. Maintain confidentiality and handle sensitive information with discretion.
- **Project Management**: Support CEO in managing key projects, tracking progress, deadlines, and deliverables. Assist in coordinating resources and ensuring that projects are completed on time.
- **Event Planning**: Organize and coordinate company events, conferences, and meetings, ensuring smooth execution and high standards of service.
- **Research & Data Analysis**: Conduct research on various topics, providing insights, reports, and recommendations to support decision-making processes.
- **Administrative Support**: Assist with day-to-day administrative tasks such as office organization, ordering supplies, and general office management to ensure the CEO’s office runs efficiently.
- **Confidentiality & Professionalism**: Maintain the highest level of professionalism and confidentiality, representing the CEO and the company with integrity at all times.

**Key Qualifications**:

- **Experience**: 1+ years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives, preferably in a fast-paced environment.
- **Education**: Bachelor’s degree in Business Administration, Management, Communications, or a related field (preferred).
- **Skills**:

- Exceptional organizational and time-management skills.
- Strong communication (both verbal and written) and interpersonal skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
- Ability to handle multiple tasks with mínimal supervision, exercising discretion and judgment.
- Excellent problem-solving and decision-making abilities.
- Strong attention to detail and accuracy.
- **Attributes**:

- High level of professionalism, discretion, and integrity.
- Ability to work under pressure and meet deadlines.
- Self-motivated with a proactive approach to work.
- Ability to build strong relationships with internal and external stakeholders.

**Additional Information**:

- **Work Hours**: Full-time, Monday through saturday. Flexibility in hours may be required depending on the CEO’s schedule.
- **Location**: Dhanmandi kota

Pay: ₹11,563.05 - ₹47,303.50 per month

Schedule:

- Day shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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